We are trying to use ShareBase to share documents. Currently we organize folders by year. In the year folder there may be more than 9000 subfolders. There may be subfolders within the subfolders. With this set up, I have the following questions regarding ShareBase. Hope somebody can give me some advises.
- How do we search ShareBase Folders? Is there a feature in ShareBase to allow us to search folder just as the way in window file explorer. The currently ShareBase search functions seem only working on document search
- Is there a configuration to limit the number of folders loaded when loading the parent folder?
- What are the meanings of different folder icons? For example : some folders have a people in it and some do not have ( look like a regular folder). See screen.
Thanks
2 ACCEPTED ANSWERS
Hello Ann,
Thank you for posting your questions on Community.
ShareBase Search will only return documents in ShareBase in the results, however, you can specify what folder you want results from based on the ‘Tagged with’ option in the Search dropdown menu. ShareBase Tags are automatically applied to documents with the ShareBase Folder name as a tag. To search for documents in a specific folder, you can either select the tags in the dropdown menu, or you can start typing which will filter the tags displayed.
Click on a tag named as the folder you wish to see documents from, and a chip will display as shown in the screenshot below. In the screenshot, all documents in the folder, “Training Documents”, will be returned in the search results.
If you know of the parent folder and a sub folder that you would like to search, you can select multiple tags to base your search criteria on. For your example, the tags you could select would be, “2019”, “CompanyA”, “RegionC”, etc.
At this time there is no way to limit the number of folders or documents that are returned when navigating ShareBase. We are currently in development of a way to load folders and documents as they are in view, so instead of loading 500 subfolders at once, we only load the first few folders and continually load more folders and/or documents as the user scrolls down the web page.
The icons displayed on the folders within a list are displayed with a user overlay to denote that the folder has been shared with someone. Subfolders that have shares inherited will not show that icon.
Thank you,
Brady Giles
Hello Ann,
Thank you for posting your questions on Community.
ShareBase Search will only return documents in ShareBase in the results, however, you can specify what folder you want results from based on the ‘Tagged with’ option in the Search dropdown menu. ShareBase Tags are automatically applied to documents with the ShareBase Folder name as a tag. To search for documents in a specific folder, you can either select the tags in the dropdown menu, or you can start typing which will filter the tags displayed.
Click on a tag named as the folder you wish to see documents from, and a chip will display as shown in the screenshot below. In the screenshot, all documents in the folder, “Training Documents”, will be returned in the search results.
If you know of the parent folder and a sub folder that you would like to search, you can select multiple tags to base your search criteria on. For your example, the tags you could select would be, “2019”, “CompanyA”, “RegionC”, etc.
At this time there is no way to limit the number of folders or documents that are returned when navigating ShareBase. We are currently in development of a way to load folders and documents as they are in view, so instead of loading 500 subfolders at once, we only load the first few folders and continually load more folders and/or documents as the user scrolls down the web page.
The icons displayed on the folders within a list are displayed with a user overlay to denote that the folder has been shared with someone. Subfolders that have shares inherited will not show that icon.
Thank you,
Brady Giles
