Link scanned EOBs to payments posted through electronic remittance posting

[Peter_Bogaards]

Is it possible to scan in paper EOB’s into OnBase, move them to Epic and link them to payments for those EOB’s that are posted using ANSI 835 files created by converting paper EOB’s. Does anyone has experience with this?

[Ediz_Tufekciog1 · Accepted solution]

Hello Peter -

To match the payments documents that is Invoice or HAR level into existing 835 posted transactions, you need to add the OnBase image mnemonics to the RMO records in EPic. ( RMO- Remittance Options - masterfile) 

In Epic Text - Find the RMO records you use for 835 processing, and for each RMO records.

- Set DEfault PB/EB Image Mnemonic to = <your OnBase Mnemonic> - THis is for PB

For HB

In Epic Text - Find the RMO records you use for 835 processing, and for each RMO records.

- Set DEfault Hospital Billing  Image Mnemonic to = <your OnBase Mnemoic> 

This way any 835 transaction that has posted to EPic will know to get the documents from OnBase. And this will also create a "paper clip"  for each transaction posted like this. 

To retrieve the document from the paperclip. 

See below.

For 835 retrieval with DOCPOP on Paperclip

• d ^KP> 4. Service Area Profile> 10. Scanned Image Mnemonic (SA)- Service area = <your facility service area>
• Mnemonic: 2 <whatever your OnBase mnemonic is>
• Application Path: C:\Program Files (x86)\Internet Explorer\iexplore.exe
• Image Format = https://yourOnbasewebserverForDocPop/onbasewebtst/docpop/docpop.aspx?KT163_0_0_0=#ITM*ETR*590#&cqid=...
• Display Title: Payment Image

This will pass the Item 590 from your ETR - Transaction record in Epic to your OnBase query ID = 106 

Custom query ID is 106 in my example. KT163 is my HAR number keyword.  Or you can do the same for PB Invoice number.

[Peter_Bogaards]

 Thanks Ediz, It looks like I can make this work.  If I have any further questions do you mind if I reach out to you?

[Ediz_Tufekciog1]

I see Dewey mentioned an import. I am sure it can be done. but in the solution I put, there is no import. daily. you update your RMO records once, and that;'s it.