Hardcopy and Box Tracking
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10-14-2009 03:15 PM
We are a small business with a definite need for an EDRMS and email records management. However today I am interested in hard copy records management. Can Alfresco create an entry for a physical object such as a box or file and store information as well as it's retention schedule information and a calculated destruction date? It doesn't have to work with barcodes (although that would be nice) as we are a small business and a unique identifier and a box location system (warehouse number/rack number/shelf number or some combination thereof) would be sufficient.
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10-14-2009 04:29 PM
Yes it does certainly to the level that you require. You can create a non-electronic (physical) record which can then have a disposal schedule associated with it. One of the properties of this record is its location. This is a free text field that you can use as you require. To track a box you can either use a physical record and differentiate it in some way, or you could use a folder which also has a location attribute.
The system offers you the possiblity of creating your own property values, so you could create the properties for warehouse number/rack number/shelf number. These can then, if you want, be associated with a list of values (which again you can define).
These things together should give you the functionality you describe.
We have a number of Alfresco meetups happening over the next month where we will be holding an RM MasterClass, places are free but limited.
Hope this helps.
Carlos
The system offers you the possiblity of creating your own property values, so you could create the properties for warehouse number/rack number/shelf number. These can then, if you want, be associated with a list of values (which again you can define).
These things together should give you the functionality you describe.
We have a number of Alfresco meetups happening over the next month where we will be holding an RM MasterClass, places are free but limited.
Hope this helps.
Carlos
