Bulk Upload

[bupesoneka]

I have over 2,000 manuals as PDF files created using flare. I have downloaded the Alfresco free trail to use as a tool for version control. Is this the right tool? what is the fastest way for me to upload a few hundred files to Alfresco. Will the program save the new files as new versions or would I need to go into each individual file and upload a new version?

[mehe]

Hi,

you can use the bulk importer: http://docs.alfresco.com/community/concepts/Bulk-Import-Tool.html

With that you can even create a version history for your documents (see "prepare the filesystem")

[bupesoneka]

Hi Martin,

Thank you for you reply.

I have started reading the "prepare the filesystem" document and it states that the files need to be XML. Is this only limited to XML or can i use PDF files?

[bupesoneka]

My sincere apologise I have read it again and it makes sense. Is there a way to add all files in a specific folder rather than adding files individually?

[mehe]

The bulk importer takes a complete directory structure and imports it into alfresco

[bupesoneka]

Thank  you very much 

Just one last question

I have been trying to set up the bulk upload.

When I complete the form I initiate the bulk upload and it gives me this page:

I'm not sure if I've been typing something in wrong.

Would you be able to give me some guidance on what I need to fill in to complete the process?

Regards

Bupe

[mehe]

Your source and target seems to be wrong.

source is a directory under which the files that have to be imported reside, for example c:\myimportroot

target is the directory in alfresco, where the files should be imported to. For example company_home/mytarget

under c:\myimportroot you have, for example, the files

mydoc.pdf

mydoc.pdf.v1

mydoc.pdf.v2

mydoc.pdf.v3

after the Import you should see the file mydoc.pdf in alfresco (under company home/mytarget) with the .v files as versions

.. like documented...

[bupesoneka]

Thank you very much I have finally uploaded the files.

The last question is about version control.

If i repeat the process will the system recognise that this is a new version or will it overwrite the old file?

[bupesoneka]

Basically is there a way for me to upload the same files uploaded previously, with the same name without overwriting the old files?

[mehe]

If the files in alfresco are "versionable" (which means, they have the versionable aspect applied) the new file will be uploaded as the newest revision.