Hyland Connect

resplin · ‎06-05-2015

The official documentation is at: http://docs.alfresco.com

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AVM

WCM roles

Introduction

The Alfresco WCM authoring environment allows Alfresco users to be invited to zero or more web projects. A user must be invited with a specific role, although a user may have different roles for different web projects. The current WCM roles are:

Content Reviewer
Content Contributor
Content Publisher
Content Manager

Note: Alfresco administrators (such as the default 'admin' user) are implicitly content managers for all web projects.

Create Web Project

The Alfresco WCM authoring interface is exposed via Alfresco Explorer (JSF web client). By default, Alfresco administrators (such as the default 'admin' user) can create web projects, in the 'Company Home -> Web Projects' space, within Alfresco DM. Alfresco users that are explicitly invited to the 'Company Home -> Web Projects' (via 'Manage Space Users') can also create web projects if they are invited with 'Contributor', 'Collaborator' or 'Coordinator' role (but not if invited with 'Editor' or 'Consumer' role). Note: The lowest required permission for these three roles is 'AddChildren', as defined in 'permissionDefinitions.xml'.

Creating a web project will create a web project space in Alfresco DM as well as the associated AVM stores (ie. staging sandbox and user sandbox). The permissions on the web project space in DM itself, are defined in 'permissionDefinitions.xml', as follows:


   <permissionSet type='wca:webfolder' expose='selected'>

      <permissionGroup name='ContentManager' allowFullControl='true' expose='true' />
      
      <permissionGroup name='ContentPublisher' allowFullControl='false' expose='true'>
         <includePermissionGroup permissionGroup='Collaborator' type='cm:cmobject' />
      </permissionGroup>
      
      <permissionGroup name='ContentContributor' allowFullControl='false' expose='true'>
         <includePermissionGroup permissionGroup='Contributor' type='cm:cmobject' />
      </permissionGroup>
      
      <permissionGroup name='ContentReviewer' allowFullControl='false' expose='true'>
         <includePermissionGroup permissionGroup='Editor' type='cm:cmobject' />
      </permissionGroup>
      
   </permissionSet>

WCM Role Overview

Content reviewers can:

view web project details
view and edit / update existing assets
submit the modified assets or undo (ie. revert) them

Content contributors can:

view web project details
view existing assets
add / create assets by uploading or via a web form, or using bulk import
edit newly created assets prior to submit
delete newly created assets (which is equivalent to revert)
submit the newly created assets or undo (ie. revert) them
create new webapp folder

Content publishers can:

view and edit web project details / settings
view and edit / update existing assets
add / create assets by uploading or via a web form, or using bulk import - they can also be deleted (which is equivalent to revert)
edit newly created assets prior to submit
delete newly created assets (which is equivalent to revert)
submit the new or modified assets or undo (ie. revert) them
view other user sandboxes

Content managers (including Alfresco administrators) can:

view and edit web project details / settings
view and edit other user sandboxes
view and edit / update existing assets - in any user sandbox
delete existing assets - in any user sandbox
add / create assets by uploading or via a web form, or using bulk import - in any user sandbox
edit newly created assets prior to submit
delete newly created assets (which is equivalent to revert)
submit the new or modified or deleted assets or undo (ie. revert) them - in any user sandbox
forcefully unlock assets that are currently locked
invite users to the web project
delete user sandboxes
regenerate renditions

UI actions

The Alfresco WCM authoring interface is exposed via Alfresco Explorer (JSF web client). The UI actions are primarily configured via 'web-client-config-wcm-actions.xml' and associated WCM evaluators. In terms of file / folder actions, see also 'UIUserSandboxes.java'.

Content Reviewer

Web project

View details

Staging sandbox

Browse website
Preview website
Refresh
Check links (if link validation enabled)

Browsing staging sandbox

Preview website

User sandbox (own sandbox only)

Browse website
Preview website
Refresh
Check links (if link validation enabled)
Modified items
- Submit all / Submit selected / Submit (specific item) - if not already submitted (to workflow)
- Undo all / Undo selected / Revert specific item - if not already submitted (to workflow)
Show all sandboxes (not applicable - although currently displayed)

Browsing own user sandbox

Preview website
Edit / update existing files layered from staging (note: cannot create new assets)

Content Contributor

Web project

View details
Create webapp folder

Staging sandbox

Browse website
Preview website
Refresh
Check links (if link validation enabled)

Browsing staging sandbox

Preview website

User sandbox (own sandbox only)

Browse website
Preview website
Refresh
Check links (if link validation enabled)
Modified items
- Submit all / Submit selected / Submit (specific item) - if not already submitted (to workflow)
- Undo all / Undo selected / Revert specific item - if not already submitted (to workflow)
Web forms
Show all sandboxes (note: currently displayed but does nothing, since only shows own sandbox)

Browsing own user sandbox

Preview website
Create
- Add content
- Create web content
- Create folder
- Bulk import
Edit / update newly created assets (note: cannot edit existing items layered from staging sandbox)
Delete newly created assets (note: cannot delete existing items layered from staging sandbox)
Unlock newly created asset (ie. force unlock prior to submit or revert)

Content Publisher

Web project

View details
Create webapp folder
Edit web project settings

Staging sandbox

Browse website
Preview website
Refresh
Check links (if link validation enabled)

Browsing staging sandbox

Preview website

User sandboxes

Show all sandboxes
Browse website
Preview website
Refresh
Check links (if link validation enabled)
Modified items
- Submit all / Submit selected / Submit (specific item) - if not already submitted (to workflow)
- Undo all / Undo selected / Revert specific item - if not already submitted (to workflow)
Web forms (own sandbox only - not other user sandboxes)

Browsing own user sandbox

Preview website
Create
- Add content
- Create web content
- Create folder
- Bulk import
Edit / update newly created or existing asset
Delete newly created asset (note: cannot delete existing items layered from staging sandbox)
Unlock newly created asset (ie. force unlock prior to submit or revert)

Browsing any other user sandbox

Preview website

Content Manager

Web project

View details
Create webapp folder
Edit web project settings
Invite web project users
Delete

Staging sandbox

Browse website
Preview website
Refresh
Check links (if link validation enabled)
Recent snapshots
Content awaiting launch

Browsing staging sandbox

Preview website

User sandboxes (own or any other)

Show all sandboxes
Browse website
Preview website
Refresh
Delete sandbox
Check links (if link validation enabled)
Modified items
- Submit all / Submit selected / Submit (specific item) - if not already submitted (to workflow)
- Undo all / Undo selected / Revert specific item - if not already submitted (to workflow)
Web forms

Browsing user sandbox (own or any other)

Preview website
Create
- Add content
- Create web content
- Create folder
- Bulk import
Edit / update newly created or existing asset
Delete newly created or existing asset
Unlock any locked asset (ie. force unlock prior to submit or revert) - can cause conflict

Hyland Connect

WCM roles

Table of Contents

WCM roles

Introduction

Create Web Project

WCM Role Overview

UI actions

Content Reviewer

Content Contributor

Content Publisher

Content Manager