Workflow Implementation

[senthil_chinnai]

Hi All:

I am new to Alfresco and would like to implement the following:

1. Users will upload documents into various spaces.
2. Others should not see the uploaded document (even read access also) unless it is approved by manager
3. Once it is approved, it should be published for all.

Please help me in implementing the tasks!

Thanks,
Senthil.

[guiyan17]

I'm not sure but with alfresco, you cannot restrict a document to people just with meta-data, you've got to move your document to a folder with specific rigths (READ for example) when it has been accepted.

[senthil_chinnai]

Thanks guiyan17, Is it possible to remove READ access in some spaces?

Senthil

[guiyan17]

Yes you just have to delete the rigth "READ" for the group EVERYONE and nobody will see documents into the folder. Then you can invite on this folder groups or users with the rights you want…

[senthil_chinnai]

I tried the same and it doesn't seem to be working. Do you think any other reason why it is not working in my case?

Senthil.

[guiyan17]

when you say it doesn't work, what do you mean? With no group invited on the folder, you can still see your document?

[mailvidi]

Hi,

I have a space in which all the users have Consumer role. I have a content rule applied to the space with a workflow. I follwed the process as it is in the Alfresco book.

I login in as usr and upload document in a folder called Draft and assign permissions to other users on that content. After this I try to submit this document for Review [ if it wrkd the document wud move to Pending space] , the system throws an error as below.

Failed to approve the document due to system error: Access Denied. You do not have the appropriate permissions to perform this operation.

Please assist me with this

Thanks,
Vidi

[senthil_chinnai]

when you say it doesn't work, what do you mean? With no group invited on the folder, you can still see your document?

Guiyan17, yeah still I can see the document. But I could resolve it by creating another role called "No Access" with no permissions. Now it is working fine. I have a weird error in workflow implementation, please help if you know any workaround.

Hi All:

I found a weird problem in Alfresco 1.4. If you create a user with username as number, ex: username = 123,    My Tasks To Do & My Completed Tasks are empty when we start Advanced Workflow.

This work fine if the user name contains only alphabets. Has anyone had this kind of problem before? Is there any restriction available on having username as numbers?

I have also tried number+alphabet combination it doesn't seem to be working, please help!

Thanks,
Senthil

[guiyan17]

Hi,

Guiyan17, yeah still I can see the document. But I could resolve it by creating another role called "No Access" with no permissions. Now it is working fine.

Well why not it is a solution, maybe not the easiest, but if it works…  :wink:

I have a weird error in workflow implementation, please help if you know any workaround.

You can try this wiki:
http://wiki.alfresco.com/wiki/WorkflowAdministration

I worked on it, and now it works, but some point are not easy to understand so if you've got questions, ask them…

Yannick

[davidc]

There was an issue in 1.4 community where usernames were encoded incorrectly in the task dashlets.  This is fixed in 1.4 enterprise and 2.0 community.