restoring a single “lost” document stored in Alfresco

[thk]

Hi,

our system administrator has strong concerns about introducing Alfresco because currently it is very comfortably for him to identify and restore a single document that a user has "lost" from the windows backup. We have tons of documents, powerpoints, word, pdf etc. And we don´t have the space to keep the files duplicated also on the windows system if we decide to import them all into Alfresco.

Is there in the newer Alfresco Versions 5.0/5.1 any comfortable way to retrieve a single file? Or can I retrieve a file only by restoring the complete backed up data base and searching the internal file name and path in the data base (what implies that I have to know exactly the external file name) and then retrieving this file from the backup?

For our system administrator this seems not very practical compared to restore a file from windows backup.
Are there other risks or security concerns regarding this aspect we had to take into account using Alfresco?

Thanks in advance for reply

[eswbitto]

Have you looked in the profile the alfresco administrator user?

Go to the Admin/My Profile and then click on trashcan to see if the file that you are looking for is there.

Edit:

Keep in mind that if the admin delete's any files from the trashcan they can not be recovered. It would be at that time that you would have to get it from a backup. A good practice is to just leave any deleted files there for a period of time in case they need to be recovered.

[mrogers]

Alfresco has a trashcan as well.  There's no need to restore all of alfresco for one document.    And alfresco is a document management system.   You can do all sorts of things to preserve your content.   There are many security risks in **NOT** using a system like alfresco.

[thk]

Thanks for replying.
I know there is a trash bin, I was more interested in the case that the document is not in the trash bin anymore or if there can happen some corruption (orphans). I just found the following description https://alfrescoshare.wordpress.com/2010/05/14/how-to-find-and-restore-a-single-document-from-your-a... and wanted to know if there are more comfortable methods to identify and restore documents in the newer Alfresco versions.
I was also interested if they are any good tools for retrieving documents from contentstore/database without having a working Alfreso. I read about OpenMigrate but I cannot find any download link on their side.