Questions about Alfresco Community

[dgwow123]

Hi everyone,

I am looking into using Alfresco Community for the company I am working for, but I have some questions beforehand so I know what it is capable of.

1: I would like to be able to set time-based workflows that expire after a certain time, not just at the end of a day.
2: I would like to be able to set reminders within a workflow.
3: I would like to be able to add metadata properties to the properties tab, version history tabs (our company uses its own version numbering system)
4: I would like to be able to search multiple properties; the advanced search tab only lists more fields, not the ability to search the same field with multiple values (AFAIK)
5: I would like to be able to import a folder structure. Do I have to do this manually?
6: Can I populate templates within Alfresco by entering certain metadata values?
7: Can I subscribe to file/folder alerts to know when modifications have been made to the files/folders?

Thanks in advance!

[jpotts]

<cite>1: I would like to be able to set time-based workflows that expire after a certain time, not just at the end of a day.</cite>
Yes, you can do this if you write your own workflows. Timers are very flexible.

<cite>2: I would like to be able to set reminders within a workflow.</cite>
Sure, you could set a timer on a task that would send an email to remind someone to take action.

<cite>3: I would like to be able to add metadata properties to the properties tab, version history tabs (our company uses its own version numbering system)</cite>
Yes, you can add properties to the properties list.

<cite>4: I would like to be able to search multiple properties; the advanced search tab only lists more fields, not the ability to search the same field with multiple values (AFAIK)</cite>
You can write queries that use OR.

<cite>5: I would like to be able to import a folder structure. Do I have to do this manually?</cite>
You can map the repository through CIFS or WebDAV and then drag and drop a folder structure. Or you could write an action that expands an archive. Or you could use CIFS to create the folder structure.

<cite>6: Can I populate templates within Alfresco by entering certain metadata values?</cite>
I think you mean you want to set metadata values and have those values be written into a document. You'll have to use an add-on or write this yourself. Here's an example of an add-on that may work: http://addons.alfresco.com/addons/metadata-writer.

<cite>7: Can I subscribe to file/folder alerts to know when modifications have been made to the files/folders?</cite>
Yes, one way to do this is by adding a rule on a folder.

Jeff

[dgwow123]

Got it.

Thanks a lot, Jeff!