Legal archiving (in Switzerland)

[dranakan]

Hello

We want to use Alfresco to store some financial documents like Invoices… We don't want keep the papers… just all in digital format.

We research what to do from a legal point of view to move original paper.
Has anyone done that in Switzerland  :?:  Could you give steps to follow or people to contact :?:

Thanks !

[dranakan]

Hello,

I have found some information about this. To use digital format, the main rules to respect are :

The document should be find in any time (backup,…)
Signature of the document
Traceability of the document (having a Workflow about the steps of the document)

The people who check the enterprise look at this point to assure that it respects the law.

I don't know about the signature : Should we have a digital signature with hardware ? (http://www.cediti.be/fr/solutions/gestion-de-contenu/la-signature-electronique/) or it is possible to scan a signature (on a paper), assign it to the document and store with the record management of Alfresco ?

Thanks

[dranakan]

lawful order :
http://www.admin.ch/ch/f/rs/2/221.431.fr.pdf

Standards :
Cobit
ISO 15489
MoReq2
eCH (Gever)