How to organize sites into 2 levels

[rmeske]

Hello,

We are currently in the process of migrating our documents from a dms and SharePoint to Alfresco 5.1.  I wasn't quite sure which of the forums would be best for this topic, but this one seemed to be the best.

From searching through the forums I understand there is no "sub-site" feature available.  What I am looking to do is organize documents by  client and then project.  At the client level, we will store common client documentation and information.  At the project level we will store project specific documents, discussions and other related information.  Besides the organizational aspect of this, we are looking at keeping the list of sites more manageable and quicker to navigate.

I have looked through the various features of Alfresco and the add-ons and did not find anything that will accomplish this type of organization.  I can't imagine I am the first one trying to accomplish this type of organization of materials.  Has someone come up with a way of doing this?

Best regards,
Ron

[jpotts]

The first question I have is do you really need Share sites? You could organize your documents by using client folders in the root of the repository and then project folders within each of those.

If, however, you want to leverage the collaborative tools within the Share site, you'll need to create a site per client and then create project folders in the client site's document library.

Alternatively, you could create a site for overall client docs, then create one site per project. In the general client site you could use the link list to provide links to each project.

Jeff

[rmeske]

Thank you for your perspective.  I had not thought about not using sites for the projects and only for each client.  This may be our best option.  The main interest in a site per project is the ability to use a discussion board to minimize email discussions and document decisions. 

If I went with one Site per client, is there a way to create multiple discussions so that there can be one per project?  It doesn't appear to be and I didn't see an add-on that addressed this.  An alternative for us would be to use an external application and provide links to each discussion.  The downside to this is taking users to yet another application and away from Alfresco.

Ron