how to file/archive the workflow tasks

[andy2_0]

(1) In alfresco share, how to file/archive the workflow tasks since those kind of tasks get more and more.
(2) Can the RM will be used to file the workflow tasks?

Thanks!

[afaust]

Hello,

there is no standard mechanism to file / archive workflow tasks, neither in Share nor in RM. Workflow tasks are runtime objects. If something from a workflow task should be filed / archived long term, the workflow should contain the necessary functionality to do so. Since a workflow can be just about anything with regards to business solutions depending on the implementation, it is generally speaking impossbile to provide a standard archiving feature that fits a significant majority of use cases.

Regards
Axel

[andy2_0]

Hi Axel Faust, thanks for your prompt response!

If we can't archive the workflow tasks, the completed tasks will be in a long list. Do you have any good ideas to handle it? 

Thanks!

[afaust]

Hello,

in most environments I have seen, completed tasks of a certain age are cleaned up on regular occasions, i.e. every quarter, by a prepared script that deletes the process instance and the associated workflow packages in Alfresco. The WorkflowService.deleteWorkflow(workflowId) is your friend here - or the equivalent remove() operation on a JavaScript workflow instance object.

Regards
Axel

[andy2_0]

Hi Axel, again thanks!

[mazharlateef]

For the file archiving and data archiving task you can use data archiving software.  it offers rich features designed to boost organisational productivity, streamlining data availability, data management and E-discovery tasks, while users can seamlessly restore data by clicking on tiny stubs in place of archived files.I would like to suggest you sharearchiver file archiving software.