Declare records via foundation API

[gernot]

Hi,

Is it possible to declare a record via the alfresco repository API?
Adding the aspect rma:declaredRecord + properties rma:declaredBy and rma:declaredAt does not seem to work…
Any ideas?

Regards,
Gernot

[derek]

Hi,
The RM application uses the RM services in very specific ways - it is inadvisable to attempt to reproduce the behaviour using anything but these services, which themselves have not been written for anything other than the RM application.

[gernot]

Thanks Derek.

[frandepau]

hello,

i have the same problem, so can i use the RM services out of the RM module?? can i only modify records and folders via share, imap or cifs or there is another way??

Thanks

[mrogers]

Yes you can use the RM services.   But you will run into difficulty if, like the first post in this thread, you only do part of the required action.

Under the covers RM works via a set of "RMActions" and you can call those.   Its exactly how the RM Share interface works.

[agovikar]

Hi mrogers,
I am trying to declare a document as record programatically using below code but its throwing ModelAccessDeniedException, even though the user has sufficient permissions to file records through UI.

Map<QName, Serializable> declaredProps = new HashMap<QName, Serializable>(2);
declaredProps.put(RecordsManagementModel.PROP_DECLARED_AT, new Date());
declaredProps.put(RecordsManagementModel.PROP_DECLARED_BY, "ABC);
System.out.println("before declaring record");
registry.getNodeService().addAspect(pdfNodeRef, RecordsManagementModel.ASPECT_DECLARED_RECORD, declaredProps);

I have even tried to call the rest api http://localhost:8080/alfresco/service/api/rma/actions/ExecutionQueue?alf_ticket=TICKET_XXXX
by passing below params but no luck.
{
"name":"declareRecord",
"nodeRef":"workspace://SpacesStore/9418526e-496c-4789-8d4a-2002d66c8ed3"
}

Could you please tell me what is the right way to declare the records.

[frandepau]

hi,

is it possible to download the RM services source or the javadoc from anywhere? i get only the *.classes from the alfresco-dod5015.jar

thanks

[derek]

Sure.  SVN at svn://svn.alfresco.com/alfresco.  More dev details here http://wiki.alfresco.com/wiki/Alfresco_SVN_Development_Environment.

[frandepau]

Thank a lot

[gernot]

Yes you can use the RM services.   But you will run into difficulty if, like the first post in this thread, you only do part of the required action.

Under the covers RM works via a set of "RMActions" and you can call those.   Its exactly how the RM Share interface works.

I am currently trying to declare a record by reproducing the exact same steps as in org.alfresco.module.org_alfresco_module_dod5015.DeclareRecordAction:

// Add the declared aspect
Map<QName, Serializable> declaredProps = new HashMap<QName, Serializable>(2);
declaredProps.put(PROP_DECLARED_AT, new Date());
declaredProps.put(PROP_DECLARED_BY, AuthenticationUtil.getRunAsUser());
this.nodeService.addAspect(actionedUponNodeRef, ASPECT_DECLARED_RECORD, declaredProps);
                    
// remove all owner related rights 
this.ownableService.setOwner(actionedUponNodeRef, OwnableService.NO_OWNER);‍‍‍‍‍‍‍‍‍

Unfortunately, the item is not updated with the rma:declaredRecord and stays in the undeclared state.
Does anyone have an idea?