Automatic Backup Possibilities (with WCM)

[kiem_tra]

Hi community!

I want to create rules/scripts for automatic backup with Alfresco. I want to add rules such as:

1) If the "effectivity" of a document is out dated, move/delete document.
2) If the document has not been open in the last X days, move/delete document.
3) If the document is a jpeg, keep it 3 years. If it's a pdf, keep it 5 years. etc. etc.

In one word, I want to implement a "calendar of preservation" (automatic back up).

Is there any extension that does that? I found this but it's not really helpful: http://forums.alfresco.com/en/viewtopic.php?f=5&t=400
The guy had similar issues… No good solutions were found back in 2005. And now?

Thank you!

Pierre

[mrogers]

I found this on the wiki which may be what you are looking for http://wiki.alfresco.com/wiki/Content_Expiration

Anyway if this is not suitable it would be a fairly easy task to write a small batch job that runs each night and implements your buisness rules.

[zaizi]

The functionality you describe are available (mostly) with the Records Management module for DM. Without writing your own custom extensions this functionality is not available in DM. Does WCM ever require this kind of functionality?

What've we've done in couple of projects was to use both DM and WCM. The document lifecycle will be handled by DM including publication with WCM. This will give you better control of your digital assets such as documents, images, videos, etc.

Something to think about. Ping us if you want to talk through the options.