A couple of questions about sites, search and wiki pages

[benjaminb]

Hi, i am new to Alfresco and i am currently checking if Alfresco Share could be a suitable solution for knowledge management and collaboration. The most interesting parts of Alfresco Share seem to be the Document Library and the Wiki pages structured by sites. This system seems to fit perfectly for my needs, but there are a couple of things i just don't know 😕

I am wondering if and how the following things can be done with Alfresco Share:

1. By default any user can create sites. Is it possible to restrict this? Only a specific user should have the right to create sites.
2. Is it possible to link documents of the Document Library on Wiki pages like attachments (similar to the "Insert Image Library"-function)?
3. Is there a way to use some kind of advanced search in Share just like the search in Explorer?
4. Is it possible to sort the search results (alphabetically, by date, by user)?
5. Is it possible to restrict the rights of site managers so that they can't customize the site (add/remove pages)?
6. How can i change the default layout (layout, order of dashlets) of a new site? Which files do i have to change?
7. Is there a way to change the default wiki page content and layout for new wiki pages? Some kind of patterns or templates…
8. Can i add some kind of a rating to the meta data of documents (are there maybe addons or sth. similar providing this function)
9. What about reporting? Are there some statistics i could use to create reports (most viewed documents, most active users, number of users…)?

[norgan]

Hmm …
I really am a fan of Alfresco and am a strong believer in its functions, its future and that a good community can support and boost this all. You can do it all, I would say, with slight modifications. But "share" as application is not very far yet and still in developement. It would be great if your company could further this by adapting share to your needs and giving back these features to the community.

But only, if your primary function is document handling. For wiki handling, I would suggest Atlassian, for community interaction in a social network, I find Jive quite impressive. We are using both at my company. Drupal is good as well and liferay is trying to get there, but the Wiki is not usable for non-it people yet.

So coming back - check out a combination of Alfresco and Drupal, maybe ?

Norgan

[benjaminb]

Hello Norgan,

first of all thank your for your answer! It is great to hear that you recommend all the systems i was testing the last few weeks . The 3 final systems were:
1. Alfresco
2. Confluence (by Atlassian)
3. Drupal

We preferred Alfresco as our primary need is document handling as you say. The combination of a simple wiki and the document library is exactly what we were looking for.

A combination of Alfresco and Drupal sounds great but it should be possible to integrate Drupal just like a page in a site (Wiki / Blog / Document Library / Drupal / …). It could be an interesting alternative if this was possible.

For now i will try to adapt Alfresco Share to our needs.

Regards
Ben

[mtomy]

Hello!

I've installed Alfresco Cummunity 3.2 in my organisation and it looks great! But it seems that Alfresco is not a ECM that i need. Because of my company size i just need to have document contol system and corporate calendar. Alfresco calendar is great, but document library lacks of powerful search engine. So, can you suggest me the other ECM for my purposes?

Best wishes, Mikhail

[karakal]

What kind of searches do you need that are not satisfied by Alfresco?

[mtomy]

I need a flexible searching in Site Document Library. Speaking "flexible" i mean searching by author, by date, by title. May be smth else parameters. I did'n find a good search engine in http://serverort/share web-interface. Do i do smth wrong? Can you redirect me to a good manual describes what should i do?

Thank you.