Other users cannot Upload New Version of a document?

[johnsmartnh]

Hi folks - I searched the forums but could not find the following issue discussed.  Probably it's in here somewhere (sorry, newbie) but I can't locate it.  This has to be a common use case.

All I want to do is allow my coworkers to participate in cumulative reviews of a draft document with "Upload New Versions". Let's say I call it:

installing_xyz.docx and I have it in the 'Documents/draft-reviews' subdir.

I want any of my 12 coworkers to edit installing_xyz.docx, and then use the same filename when they "Upload New Version" (overwrite). For overlapping sessions, I would then use Alfresco's "Version History" to get the files and separately collate/merge the review comments. 

As the file owner, I can do Upload New Version, no prob; but here's the issue: **none of my coworkers can**.  Bummer.  Can I set a permission somewhere enabling the latter? 

Right now my coworkers have to create separate files and check those into the draft-reviews folder - that's pretty lame. 

Thanks in advance for your advice.

John

[bisana]

Hi John
Can you please check which group permission the co-workers have, can you add them into collobarter and check

[lista]

The question is, are you using Explorer or Share?
Were permissions set on 'Documents/draft-reviews' space, if so, which ones and how?

[johnsmartnh]

Thanks Joseph and Lista.  We are using Share.  If the Help link is an indicator, it's 4.0.2.  I drilled down to a specific document; in the UI's Edit Properties, I did not see where the current folder/file permissions are identified. (That would be handy - but maybe it's there and I'm not seeing it?)  Anyway, in the docs, I found: 

http://docs.alfresco.com/4.0/index.jsp?topic=%2Fcom.alfresco.enterprise.doc%2Fconcepts%2Fsecur-permi...

I'm new to my company and will try to find out who is our Alfresco admin.  If the permissions are only visible/set in permissionDefinitions.xml, I'll see if the admin can set all my coworkers as collaborators for those review drafts. 

Does that sound like the right solution?

Many thanks for your advice.

John

[bisana]

It should work
You can test it for your self by installing alfresco on test instance (10 min most taken for installation)
try out with different group permissions and how it suits ur environment