Keep only n versions of document

[framtk]

Hi,

is it possible for alfresco to keep only the n most recent versions of a document and delete the older ones? I don't seem to see the option to do so on the alfresco web GUI.

[framtk]

no this is the first amp that i'm trying to install but i looked on the documentation how to do it manually. In the amps folder i have 3 default amps (aos-module, googledocs-repo and share-services) is this normal?

[angelborroy]

Yes, it's normal. That's because you installed AOS (SharePoint) and Google Docs. The other one is transitory for using with Share.

Installing an AMP is easy.

1 - Copy the AMP file to /opt/alfresco/amps

2 - Stop alfresco service

3 - Run /opt/alfresco/bin/apply_amps.sh

4 - Start alfresco service

And it's done

[framtk]

yes, i only did that 4 times between 3 reinstalls of alfresco. i think i got how amps should be installed but it doesn't seem to work for me

[framtk]

so there's no way to keep only n versions of a document besides the non-working amp?

[angelborroy]

Just inform that this AMP (               6.91 KB max-version-policy-0.0.9-SNAPSHOT.amp             ) is working for me on a default Alfresco 5.1.g by using `apply-amps.sh` tool.

[framtk]

so my problem is that my apply_amp is broken. I can't seem to be able to install this or any other amp both with install_amp and with manual installation

[jottley]

I've updated the project to include support for Alfresco 5.1. The latest release can be found athttps://github.com/jottley/alfresco-maxversion-policy/releases/tag/0.0.9

[cristinamr]

Excuse me, Jared. The problem related with your development is that Alfresco does not allow you to create more than 10 versions of one document? Like for example: If I upload 1 doc and I upload more than 10 major versions alfresco does not allow me to do that? Or what is exactly the problem?

I am asking you because I am a little bit confusing here: In 5.1.1 I've could upload till 13 different major version of one document. For sure it's something that I am not understanding properly.

Thanks in advance for the clarification!!

Cristina.

[jottley]

Alfresco by default allows you to have as many versions, both major and minor, of a document as you want.  You may not want that. You may have policies where you may only want to keep the last 10 minor versions of a document or only the list 5 major versions. This add-on will enforce that rule.  You choose the number of versions you want to keep, globally, for documents. So, for example, if you wanted to only keep the last 8 versions of documents in the repository the add-on will enforce that. Once you have uploaded the 9th version of a document the add-on will remove the oldest version(s) of that document until there are only 8 versions of the document.

[cristinamr]

Great! Thank you very much for your reply, Jared 🙂