Adhoc Task Workflow Wizard Email

[samjeff]

Dear all,

I would like  Adhoc Task Workflow Wizard can send email to user who assign to.
How can I do this?
Because in  Adhoc Task Workflow Wizard there is no email notification to the user.
Please help me?
Thank you so much

[mabayona]

If you look at the wiki doc about advanced workflows you find out a sample on how to send an email notification:

http://wiki.alfresco.com/wiki/WorkflowAdministration

Basically, the notification is sent by the JS code that is executed on a transition.

            var mail = actions.create("mail");
            mail.parameters.to = initiator.properties["cm:email"];
            mail.parameters.subject = "Adhoc Task " + bpm_workflowDescription;
            mail.parameters.from = bpm_assignee.properties["cm:email"];
            mail.parameters.text = "It's done";
            mail.execute(bpm_package);‍‍‍‍‍‍

<?xml version="1.0" encoding="UTF-8"?>

<process-definition xmlns="urn:jbpm.org:jpdl-3.1" name="wf:adhoc">

  <swimlane name="initiator"/>

  <start-state name="start">
    <task name="wf:submitAdhocTask" swimlane="initiator"/>
    <transition name="" to="adhoc"/>
  </start-state>

  <swimlane name="assignee">
    <assignment actor-id="#{bpm_assignee.properties['cm:userName']}"/>
  </swimlane>
   
  <task-node name="adhoc">
    <task name="wf:adhocTask" swimlane="assignee">
      <event type="task-create">
        <script>
          if (bpm_workflowDueDate != void) taskInstance.dueDate = bpm_workflowDueDate;
          if (bpm_workflowPriority != void) taskInstance.priority = bpm_workflowPriority;
        </script>
      </event>
    </task>
    <transition name="" to="completed">
      <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript">
        <script>
          if (wf_notifyMe)
          {
            var mail = actions.create("mail");
            mail.parameters.to = initiator.properties["cm:email"];
            mail.parameters.subject = "Adhoc Task " + bpm_workflowDescription;
            mail.parameters.from = bpm_assignee.properties["cm:email"];
            mail.parameters.text = "It's done";
            mail.execute(bpm_package);
          }
        </script>
      </action>
    </transition>
  </task-node>
   
  <task-node name="completed">
    <task name="wf:completedAdhocTask" swimlane="initiator"/>
    <transition name="" to="end"/>
  </task-node>
      
  <end-state name="end"/>

  <event type="process-end">
     <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript">
        <script>
           if (logger.isLoggingEnabled())
              logger.log("End of process.  Cancelled: " + cancelled);
        </script>
     </action>
  </event>
   
</process-definition>
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[samjeff]

Thank you so much for your tutorial.
I would like to configure something. I want every Ad-Hoc there is an email notify before due date.
For example: Due date: 9 July 2008. Alfresco send email to notify user  3 days before due date on 6 July 2008.
How to setup this?

What transition I must use?
And what script I can use?

Thank you for your help & support

[mabayona]

You can use the following:

-  a timer that triggers three days before due date (as you need)

and

- a transition to same state (this way the workflow remains in same estate).

[samjeff]

Would you please to tell me the detail code?
I've already made this script but failed, nothing happened:

<task-node name="adhoc">
      <task name="wf:adhocTask" swimlane="assignee">
         <event type="task-create">
            <script>
               if (bpm_workflowDueDate != void) taskInstance.dueDate = bpm_workflowDueDate;
               if (bpm_workflowPriority != void) taskInstance.priority = bpm_workflowPriority;
            </script>
         </event>
       <timer duedate="#{wcmwf_launchDate}" transition="launch" >
       <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript">
          <script>
             logger.log("WCM Submission submitted at " + wcmwf_launchDate);
             var mail = actions.create("mail");
              mail.parameters.to = initiator.properties.email;
              mail.parameters.subject = "Reminder " + bpm_workflowDescription;
              mail.parameters.from = bpm_assignee.properties.email;
              mail.parameters.text = "It is a reminder…";
              mail.execute(bpm_package);
          </script>
       </action>
    </timer>
      </task>
      <transition name="" to="completed">
         <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript">
           <script>
              if (wf_notifyMe)
              {
                 var mail = actions.create("mail");
                 mail.parameters.to = initiator.properties.email;
                 mail.parameters.subject = "Reminder " + bpm_workflowDescription;
                 mail.parameters.from = bpm_assignee.properties.email;
                 mail.parameters.text = "It's done";
                 mail.execute(bpm_package);
              }
           </script>
         </action>
      </transition>
   </task-node>

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Please help me. Thanks so much.

[madtechsupport]

Hello All,

I have the same requirement as the original poster, but for Alfresco community edition 3.4b.

Where EXACTLY in adhoc_processdefinition.xml should the email code block be inserted to that it actually sends a mail when the task is assigned.  It is not clear to me from this post or any of the documentation that I have found so far, how this should be done.

Any help would be greatly appreciated since this is the last piece of functionality required before deploying alfresco.

With thanks,


Warren.

[mthomas]

Is there a specific location?  Or can this code just be added somewhere near the top?

[mthomas]

Figured it out:
Works when place in the start state as below.  Not sure if the runas admin command is needed.

<?xml version="1.0" encoding="UTF-8"?>

<process-definition xmlns="urn:jbpm.org:jpdl-3.1" name="wf:adhoc">

   <swimlane name="initiator"/>
   <start-state name="start">
      <task name="wf:submitAdhocTask" swimlane="initiator"/>
      <transition name="" to="adhoc">
   <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript">
   <runas>admin</runas>
           <script>
                 var mail = actions.create("mail");
                 mail.parameters.to = bpm_assignee.properties.email;
                 mail.parameters.subject = "Adhoc Task " + bpm_workflowDescription;
                 mail.parameters.from = initiator.properties.email;
                 mail.parameters.text = "New Adhoc Task";
                 mail.execute(bpm_package);
           </script>
         </action>
      </transition>
   </start-state>

[ekimnosneb]

Figured it out:
Works when place in the start state as below.  Not sure if the runas admin command is needed.

<?xml version="1.0" encoding="UTF-8"?>

<process-definition xmlns="urn:jbpm.org:jpdl-3.1" name="wf:adhoc">

   <swimlane name="initiator"/>
   <start-state name="start">
      <task name="wf:submitAdhocTask" swimlane="initiator"/>
      <transition name="" to="adhoc">
   <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript">
   <runas>admin</runas>
           <script>
                 var mail = actions.create("mail");
                 mail.parameters.to = bpm_assignee.properties.email;
                 mail.parameters.subject = "Adhoc Task " + bpm_workflowDescription;
                 mail.parameters.from = initiator.properties.email;
                 mail.parameters.text = "New Adhoc Task";
                 mail.execute(bpm_package);
           </script>
         </action>
      </transition>
   </start-state>

Unfortunately, the above didn't work for me in the adhoc_processdefinition.xml file of 3.4b.  I received the following error(s) in the catalina.out when restarting and alfresco fails to start completely:

15:04:42,433  ERROR [web.context.ContextLoader] Context initialization failed
org.alfresco.error.AlfrescoRuntimeException: 11190001 Workflow deployment failed
   at org.alfresco.repo.workflow.WorkflowDeployer.init(WorkflowDeployer.java:330)
   at org.alfresco.repo.workflow.WorkflowDeployer$1.doWork(WorkflowDeployer.java:437)
   at org.alfresco.repo.security.authentication.AuthenticationUtil.runAs(AuthenticationUtil.java:508)
   at org.alfresco.repo.workflow.WorkflowDeployer.onBootstrap(WorkflowDeployer.java:433)
   at org.springframework.extensions.surf.util.AbstractLifecycleBean.onApplicationEvent(AbstractLifecycleBean.java:56)
   at org.springframework.context.event.SimpleApplicationEventMulticaster.multicastEvent(SimpleApplicationEventMulticaster.java:97)
   at org.alfresco.repo.management.SafeApplicationEventMulticaster.multicastEvent(SafeApplicationEventMulticaster.java:78)
   at org.springframework.context.support.AbstractApplicationContext.publishEvent(AbstractApplicationContext.java:294)
   at org.springframework.context.support.AbstractApplicationContext.finishRefresh(AbstractApplicationContext.java:858)
   at org.springframework.context.support.AbstractApplicationContext.refresh(AbstractApplicationContext.java:419)
   at org.springframework.web.context.ContextLoader.createWebApplicationContext(ContextLoader.java:261)
   at org.springframework.web.context.ContextLoader.initWebApplicationContext(ContextLoader.java:192)
   at org.springframework.web.context.ContextLoaderListener.contextInitialized(ContextLoaderListener.java:47)
   at org.alfresco.web.app.ContextLoaderListener.contextInitialized(ContextLoaderListener.java:63)
   at org.apache.catalina.core.StandardContext.listenerStart(StandardContext.java:3972)
   at org.apache.catalina.core.StandardContext.start(StandardContext.java:4467)
   at org.apache.catalina.core.ContainerBase.addChildInternal(ContainerBase.java:791)
   at org.apache.catalina.core.ContainerBase.addChild(ContainerBase.java:771)
   at org.apache.catalina.core.StandardHost.addChild(StandardHost.java:546)
   at org.apache.catalina.startup.HostConfig.deployDescriptor(HostConfig.java:637)
   at org.apache.catalina.startup.HostConfig.deployDescriptors(HostConfig.java:563)
   at org.apache.catalina.startup.HostConfig.deployApps(HostConfig.java:498)
   at org.apache.catalina.startup.HostConfig.start(HostConfig.java:1277)
   at org.apache.catalina.startup.HostConfig.lifecycleEvent(HostConfig.java:321)
   at org.apache.catalina.util.LifecycleSupport.fireLifecycleEvent(LifecycleSupport.java:119)
   at org.apache.catalina.core.ContainerBase.start(ContainerBase.java:1053)
   at org.apache.catalina.core.StandardHost.start(StandardHost.java:785)
   at org.apache.catalina.core.ContainerBase.start(ContainerBase.java:1045)
   at org.apache.catalina.core.StandardEngine.start(StandardEngine.java:443)
   at org.apache.catalina.core.StandardService.start(StandardService.java:519)
   at org.apache.catalina.core.StandardServer.start(StandardServer.java:710)
   at org.apache.catalina.startup.Catalina.start(Catalina.java:581)
   at sun.reflect.NativeMethodAccessorImpl.invoke0(Native Method)
   at sun.reflect.NativeMethodAccessorImpl.invoke(NativeMethodAccessorImpl.java:39)
   at sun.reflect.DelegatingMethodAccessorImpl.invoke(DelegatingMethodAccessorImpl.java:25)
   at java.lang.reflect.Method.invoke(Method.java:597)
   at org.apache.catalina.startup.Bootstrap.start(Bootstrap.java:289)
   at org.apache.catalina.startup.Bootstrap.main(Bootstrap.java:414)
Caused by: org.alfresco.service.cmr.workflow.WorkflowException: 11190000 Failed to determine if workflow definition  is already deployed. 
   at org.alfresco.repo.workflow.jbpm.JBPMEngine.isDefinitionDeployed(JBPMEngine.java:394)
   at org.alfresco.repo.workflow.WorkflowServiceImpl.isDefinitionDeployed(WorkflowServiceImpl.java:210)
   at sun.reflect.NativeMethodAccessorImpl.invoke0(Native Method)
   at sun.reflect.NativeMethodAccessorImpl.invoke(NativeMethodAccessorImpl.java:39)
   at sun.reflect.DelegatingMethodAccessorImpl.invoke(DelegatingMethodAccessorImpl.java:25)
   at java.lang.reflect.Method.invoke(Method.java:597)
   at org.springframework.aop.support.AopUtils.invokeJoinpointUsingReflection(AopUtils.java:307)
   at org.springframework.aop.framework.ReflectiveMethodInvocation.invokeJoinpoint(ReflectiveMethodInvocation.java:183)
   at org.springframework.aop.framework.ReflectiveMethodInvocation.proceed(ReflectiveMethodInvocation.java:150)
   at org.alfresco.repo.security.permissions.impl.AlwaysProceedMethodInterceptor.invoke(AlwaysProceedMethodInterceptor.java:34)
   at org.springframework.aop.framework.ReflectiveMethodInvocation.proceed(ReflectiveMethodInvocation.java:172)
   at org.alfresco.repo.security.permissions.impl.ExceptionTranslatorMethodInterceptor.invoke(ExceptionTranslatorMethodInterceptor.java:44)
   at org.springframework.aop.framework.ReflectiveMethodInvocation.proceed(ReflectiveMethodInvocation.java:172)
   at org.alfresco.repo.audit.AuditMethodInterceptor.proceedWithAudit(AuditMethodInterceptor.java:217)
   at org.alfresco.repo.audit.AuditMethodInterceptor.proceed(AuditMethodInterceptor.java:184)
   at org.alfresco.repo.audit.AuditMethodInterceptor.invoke(AuditMethodInterceptor.java:137)
   at org.springframework.aop.framework.ReflectiveMethodInvocation.proceed(ReflectiveMethodInvocation.java:172)
   at org.springframework.transaction.interceptor.TransactionInterceptor.invoke(TransactionInterceptor.java:107)
   at org.springframework.aop.framework.ReflectiveMethodInvocation.proceed(ReflectiveMethodInvocation.java:172)
   at org.springframework.aop.framework.JdkDynamicAopProxy.invoke(JdkDynamicAopProxy.java:202)
   at $Proxy71.isDefinitionDeployed(Unknown Source)
   at org.alfresco.repo.workflow.WorkflowDeployer.init(WorkflowDeployer.java:293)
   … 37 more
Caused by: org.jbpm.JbpmException: Failed to parse process definition from jBPM xml stream.
   at org.alfresco.repo.workflow.jbpm.JBPMEngine.compileProcessDefinition(JBPMEngine.java:1943)
   at org.alfresco.repo.workflow.jbpm.JBPMEngine$2.doInJbpm(JBPMEngine.java:382)
   at org.alfresco.repo.workflow.jbpm.JBPMEngine$2.doInJbpm(JBPMEngine.java:378)
   at org.springmodules.workflow.jbpm31.JbpmTemplate$1.doInHibernate(JbpmTemplate.java:87)
   at org.springframework.orm.hibernate3.HibernateTemplate.doExecute(HibernateTemplate.java:406)
   at org.springframework.orm.hibernate3.HibernateTemplate.execute(HibernateTemplate.java:339)
   at org.springmodules.workflow.jbpm31.JbpmTemplate.execute(JbpmTemplate.java:80)
   at org.alfresco.repo.workflow.jbpm.JBPMEngine.isDefinitionDeployed(JBPMEngine.java:377)
   … 58 more
Caused by: org.jbpm.jpdl.JpdlException: [[ERROR] cvc-complex-type.2.4.a: Invalid content was found starting with element 'action'. One of '{"urn:jbpm.org:jpdl-3.1":task, "urn:jbpm.org:jpdl-3.1":transition, "urn:jbpm.org:jpdl-3.1":event, "urn:jbpm.org:jpdl-3.1":exception-handler}' is expected. line 10, [WARNING] swimlane 'initiator' does not have an assignment]
   at org.jbpm.jpdl.xml.JpdlXmlReader.readProcessDefinition(JpdlXmlReader.java:173)
   at org.alfresco.repo.workflow.jbpm.JBPMEngine.compileProcessDefinition(JBPMEngine.java:1937)
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Are there any other changes necessary to that file?  The Exception seems to indicate it's looking for one of the following instead of the "action": task, transition or event.

[mthomas]

Not sure why the error.  I too am on 3.4b.  Check your syntax maybe.