Count Download list

[tonycwl]

Dear Experts,

I am new to Alfresco, I did install and everything work very good. Now I need a new function but I don't know how to set it up.

I have a folder named (Working Area) under document library which have 10ppls can upload and access

When one of the colleague upload a new PDF file to that folder it will send email to all other colleagues to keep them updated

The issue is, is there a way the manager (Admin) can monitor the activity with checking table to show which colleague haven't access that folder after someone updated it?

[tonycwl]

Is there any experts can help?
or I post in the wrong forum?

[romschn]

You can take a look at Manage Permissions on the folder and see if that helps you or not.

Hope this helps.

[tonycwl]

Thanks Ramexh, but I have no luck to figure it out by manage permissions, is there anything like audit or download count?

[romschn]

It would be great if you could you provide more details on what you want to achieve - do you want to maintain download count for content or you just need to find out which all users are not having permission on a folder?

Also, on other note, auditing is available in Alfresco. http://docs.alfresco.com/5.0/concepts/audit-intro.html will get you started with Auditing and you can create a new audit application for your specific use cases.

Hope this helps.

[tonycwl]

Dear Romschn.

Thanks for your quick reply, we are facing an issue.

we built a folder with permission control, and what we need is when someone upload a document to that folder, the rest colleague will have email notification. and after that the manager of that folder can receive a email with checking table, state who downloaded or view that document and who didn't.
because now we found that the colleague even they didn't download  or view the document, they still say yes.

so that's why we want to monitor the activity with checking table for manager

cheers

Tony  

[romschn]

Okay. Per my opinion, Auditing fits in here for this scenario. You will need to play a bit with the code to get this done.
Following is the high-level approach I think would help to achieve this.
Create an audit application for Viewing_document. Log the audit entry as soon as user views the document. You can record the required values such as username,document name and so on.
Create an audit application for Download_document. Log the audit entry as soon as user download the document.
Customization will also be required to make a call to log the audit entry from the code where download/view is executed.

Using out-of-the-box audit web script, you can get the records for both these application which will display the recorded values for them in JSON format. You can use the web script output to display in the tabular format.

Hope this helps.

[tonycwl]

Thanks Romschn,

that's really helpful. but is there a way to get the out-of-the-box web script?

[tonycwl]

Dear Romschn,

is there any web site teach how to install auditing tool?

[tonycwl]

Dear Romschn,

I added audit dashlet, but how can I config it to show the specific folder for activity?