Human Resources is the heart of every organization. In this critical function, efficiency, compliance, and the overall employee experience are paramount. Yet, many HR departments find themselves slowed down by disjointed systems, manual document handling, and complex compliance requirements. What if you could bridge these gaps and empower your team to focus on what truly matters, your people?
Today, we are excited to announce Hyland for SuccessFactors. This powerful solution integrates directly with SAP SuccessFactors Employee Central to transform your HR operations. By centralizing employee documents and automating key processes, you can unlock new levels of efficiency, security, and insight.
What is Hyland for SuccessFactors?
Hyland for SuccessFactors is a purpose-built and cloud-native content services solution that seamlessly connects Hyland Content Innovation Cloud with your SAP SuccessFactors Employee Central system. It provides a centralized, secure repository for all employee-related documents, from resumes and contracts to performance reviews and offboarding paperwork.
In this new world of HR, you will no longer need to switch between systems to find an employee's I-9 form or their latest training certificate. With this integration, you can access all relevant content directly from the employee record in SuccessFactors. This unified view eliminates information silos and provides your HR team with a complete, 360-degree perspective of every employee file, instantly. It’s not just about storage; it’s about intelligent content management embedded where your team already works.
Solving Critical HR and IT Challenges
Organizations using SAP SuccessFactors strive for streamlined HR management, but often face persistent obstacles related to unstructured content. Hyland for SuccessFactors directly addresses these pain points for both HR leaders and IT decision-makers.
Inefficient HR Processes
Manual, paper-based processes are a significant drain on productivity. Tasks like onboarding new hires, managing employee leave requests, or processing status changes often require handling and tracking numerous documents—collected, routed, reviewed, and filed across different systems and locations. These workflows are slow and prone to human error, leading to delays and frustration.
Hyland for SuccessFactors streamlines these document-centric workflows by centralizing documents within a secure, digital environment. HR teams can easily capture, organize, and access employee documents directly through SuccessFactors, eliminating the need to juggle multiple systems. This seamless integration accelerates cycle times, drives consistency, and empowers HR professionals to spend less time on administrative tasks and more time on strategic priorities.
Complex Compliance and Security Risks
Managing sensitive employee information comes with significant responsibility. HR departments must adhere to multiple regulations, including data privacy laws and document retention policies. Storing documents in disparate locations, such as network folders, email inboxes, or physical filing cabinets, creates security vulnerabilities and makes it nearly impossible to enforce consistent governance.
Hyland for SuccessFactors provides a secure, centralized repository with robust access controls. You can configure permissions to ensure that only authorized users can view specific documents. Furthermore, you can automate retention and disposal rules, helping you confidently meet regulatory requirements and reduce the risk associated with holding onto outdated information. This brings peace of mind to both HR and IT leaders concerned with data governance.
Disconnected Employee and User Experience
For employees, a fragmented onboarding process can create a poor first impression. For HR staff, constantly navigating multiple systems to piece together information is inefficient and exhausting. This disconnected environment hinders productivity and can negatively impact employee satisfaction.
By embedding content management directly within the SAP SuccessFactors Employee Central interface, Hyland creates a seamless and intuitive user experience. HR users can access, manage, and act on documents without leaving the platform they use every day. This integrated approach not only improves efficiency but also drives user adoption and enhances the overall employee experience from day one.
Who Benefits from Hyland for SuccessFactors?
This solution is designed for organizations that have invested in SAP SuccessFactors and are ready to take their HR capabilities to the next level. The primary beneficiaries are:
- HR Leaders (CHROs, VPs of HR): These leaders are focused on strategic talent management, employee engagement, and operational excellence. Hyland for SuccessFactors empowers them to achieve these goals by transforming inefficient processes, ensuring compliance, and providing better tools for their teams.
- IT Decision-Makers (CIOs, IT Directors): These leaders are responsible for the organization's technology ecosystem. They value solutions that integrate seamlessly with core systems like SAP, enhance data security, and provide a clear return on investment. Hyland's ability to consolidate content, reduce system sprawl, and strengthen governance aligns perfectly with their priorities.
The Value of a Unified HR Ecosystem
Integrating Hyland with SAP SuccessFactors delivers tangible benefits that ripple across the organization. By connecting content with your core HR data, you create a powerful, unified system that drives measurable results.
Improve Operational Efficiency
Automating document-heavy processes frees up countless hours for your HR team. Onboarding becomes faster, employee requests are handled more quickly, and audits become simpler. This newfound efficiency allows your team to shift its focus from transactional work to strategic, high-value activities that support business growth.
Enhance Security and Compliance
Centralize your employee documents in a secure, auditable system. With automated retention policies and granular access controls, you can mitigate risk and ensure adherence to company policies and external regulations. This robust governance framework protects your organization's most sensitive information.
Elevate the Employee Experience
From the moment a candidate accepts an offer, Hyland for SuccessFactors helps create a smooth and positive journey. A streamlined, digital onboarding experience sets the right tone for new hires. For existing employees, faster responses to HR requests and easy access to their own documents contribute to a more positive and engaging work environment.
Imagine the Possibilities
What if your HR team could onboard new hires 50% faster? Imagine if you could face an audit with complete confidence, knowing every document is secure and accounted for. With Hyland for SuccessFactors, these possibilities become reality. You have the keys to transform your HR operations by applying intelligent content management where it matters most.
They Hyland vision is simple: provide a seamless, integrated experience that empowers your HR team and enhances the employee journey. Hyland for SuccessFactors is a critical step in making that vision a reality for every organization using SAP.
For more information about Hyland for SuccessFactors, please see this Product Guide.
