Alfresco Share and 'Data Lists'

[mauroreggio]

Hi all,
This is my first post here.
I install Bitnami Alfresco (Alfresco version 3.4.d).
I'm nice to use, for my team organization, Alfresco Share where i can create Site about project and keep in this site material usefull for all the team person.
If i create one Project Site, from my "Control Panel", in this "Project Site" i can choice which "Pages" i desire include in the site ("Control Panel" >> "Other" >> "Customize").
My question is about "Data Lists" page.
In this kind of page, i can include different type of data lists: "To do lists" - "Contact Lists" - "Task Lists"
If i add a "Task List", i think (in my fantasy) that if i add a "Task" in this list, and i ASSIGN this task at one user, this user recive a notification (via mail for example) and this task appear in the "Task List" of the user in the control panel of this user. All this not happened. The "Task List" is like a statical list of task without interaction with other parts of Alfresco Share.
The question is: i understand bad this function or something not works good?
Thanks all,
bye,
Mauro.

[mrogers]

No you don't understand.  

These are simple example lists with no buisness logic attached.  

If you want "Tasks" then use workflow.

[dzdarek]

Just curious how can I add email reminder to Data List tasks. My custom data list tasks have due date and a week before this date I would like to send an email reminder to a person the task is assigned to.

I created custom model and started to implement Java class extending AbstractFilter to filter form fields but I don't think this class can be triggered by time event related to any form field.

What are my other options?
May be scheduled events with custom class monitoring Due Date or workflow?


Thank you for any pointers, Darek

[eswbitto]

@mrogers

I had a question about the tasks that are the default list in the Community Edition. In the enterprise edition is there a way to create or modify an existing list? It would be a nice feature to be able to create or edit fields within a list structure.

[jpotts]

ESWBitto,

Data lists and workflow tasks are completely customizable in either edition. If you are trying to do that and having trouble, please post your specific problem and maybe we can help.

Jeff

[eswbitto]

@jpotts,

Hey thanks for the reply. Specifically on the data lists. My users have come back to me and asked that the built in lists that Alfresco comes with be edited or additional fields added for more information on a list. Could you point me in the right direction on being able to modify that?

On the workflow the only gripe that I have is in the names of the workflow on notification emails that are sent out. It reads…

You have been assigned the following task:
"activitiAdhoc.task.wf_adhocTask.title"

I have scoured the docs and the forums in hopes to resolving that, but I haven't found a resolution. I'm using the 4.2.d CE.

[jpotts]

Take a look at this blog post regarding custom data lists:
http://ecmarchitect.com/archives/2010/04/25/1156

It was written for version 3.3 when data lists first came out but it should still apply. Long story short, you're just doing a custom content model and then some share config related to that. An updated tutorial on custom content modeling can be found <a href="http://ecmarchitect.com/alfresco-developer-series-tutorials/content/tutorial/tutorial.html">here</a>. So, once you understand how data lists are implemented by reading that blog post, you can answer any other questions you have about content modeling and share config by reading that tutorial.

Regarding the task title, let me take a look at that. Obviously it shouldn't be doing that. I'll reply again once I've had a chance to re-create the problem.

Jeff

[jpotts]

I cannot recreate your task title problem on 4.2.f. But I can confirm that the problem existed in 4.2.d. It must have been a bug addressed after that release.

In 4.2.f, when I submit a workflow using the adhoc workflow, I get an email that looks like this:

<blockquote>


Hi,

You have been assigned the following task:

"Adhoc Task"

New task test

Priority:   Medium

Click this link to edit the task:

http://Macintosh-3.local:8080/share/page/task-edit?taskId=activiti$345

Sincerely,
Alfresco Share
</blockquote>

Jeff

[eswbitto]

Ok thank you. I'll look into upgrading. Not something I'm looking forward to

On the datalist stuff. Thank you for the resources. I'll dive into it and see what I come up with.

[jpotts]

Upgrading is definitely recommended, if for no other reason than the critical security fixes that went in to 4.2.f. However, if you cannot upgrade it might be possible to isolate the fix and apply it to your existing install. You have to decide where you want to spend your time, I guess.

Jeff