topic Uploading a new revision with a different file format in Alfresco Forum

Uploading a new revision with a different file format

neilecker — Tue, 18 Apr 2017 15:03:41 GMT

This is a non-technical question about the nature of what a record is. Some of our users have a habit of uploading a PDF document as a new version of an existing Microsoft Word document. I'll give an example wherein an Agreement is prepared for signature:1. A Microsoft Word form for an Agreement

Re: Uploading a new revision with a different file format

mehe — Tue, 18 Apr 2017 16:07:28 GMT

You can change the filename and the mime type of a version. Alfresco only assumes the most plausible way to add a new version. See for example alfresco - convert docx to pdf and create a new version

But you could also close the Word Document, set it to "readonly" or lock it and save the "finishing" pdf parallel to the word document with the the same name (extension probably .docx.pdf) and connect the documents with an association.

Re: Uploading a new revision with a different file format

neilecker — Tue, 18 Apr 2017 17:23:42 GMT

Yes, when it's come up we're just telling them to change the filename and mimetype, however that does mean that if they revert or try to access an older revision then they'll have the opposite problem as it will then have the wrong extension and mimetype.

I like your idea of creating an association between the finished PDF and the Word form. We'd just have to decide whether we want to add a generic "Related Documents" to the base type in our content model or add a specific relationship on this Agreement type.

Thanks for your input!

Neil

Re: Uploading a new revision with a different file format

mehe — Tue, 18 Apr 2017 18:11:19 GMT

We used a "finishing" PDF version as last document version (controlled by a script), which had some implications with other addons and the possibility to revert to a previous version - because we forgot to set the whole document to readonly this gave quite a mess

Re: Uploading a new revision with a different file format

douglascrp — Mon, 24 Apr 2017 17:40:04 GMT

I had a similar case here, and I ended up raising this issue Issue Navigator - Alfresco JIRA

I still have to try it and see if it is really fixed. I confess I forgot about it.

Re: Uploading a new revision with a different file format

douglascrp — Mon, 24 Apr 2017 17:48:25 GMT

Ok, just to add to my latest post, yes, that is the normal behavior on 201702-GA.