topic Re: Permission between Collaborator and Manager role in Alfresco Forum

Permission between Collaborator and Manager role

prashidhashrest — Wed, 22 May 2019 05:00:41 GMT

When a user with manager role create a folder (say A), it is visible to a user with collaborator role. But the collaborator user cannot add or upload any document in to the folder. I have reached to point where it can be managed by using "Manage Permission" option when you hover over the folder.But

Re: Permission between Collaborator and Manager role

sp2 — Thu, 23 May 2019 04:44:05 GMT

Is it fresh installation?

if yes then it is default behaviour that collaborator can upload file inside folder created by manager.

Re: Permission between Collaborator and Manager role

prashidhashrest — Thu, 23 May 2019 07:02:44 GMT

Hello Sanjay,

Yes, it is a fresh installation. Yes I understand it now.

Isn't it such that, if a folder is created by admin or manager level user and collaborator level user add or upload file to that folder then the collaborator level is allowed to delete that file.

But now my new requirement is to make the collaborator level user not delete that file. the only users that can delete that file would need to be manager or admin level user.

While doing my testing I did found that it can be done by selecting the file and using selected items menu->delete in the header beside the upload button.

If this can be prevented can you guide how it can be done.

Thanks in advance.

Re: Permission between Collaborator and Manager role

prashidhashrest — Thu, 23 May 2019 07:07:46 GMT

Hello Sanjay,

Once another question

Is it possible for the manager level user to delete the file uploaded(by collaborator) into the folder created by the manager.

Re: Permission between Collaborator and Manager role

sp2 — Thu, 23 May 2019 08:25:13 GMT

Yes.SiteManager can delete that file.

Re: Permission between Collaborator and Manager role

sp2 — Thu, 23 May 2019 08:26:26 GMT

You need to change the owner of that file.

Make the owner either admin or site manager.

Re: Permission between Collaborator and Manager role

prashidhashrest — Thu, 23 May 2019 11:43:03 GMT

Thanks for quick response Sanjay.

Can you guide me how we can change the owner. I am working on very tight deadline.

Thanks in advance

Re: Permission between Collaborator and Manager role

prashidhashrest — Thu, 23 May 2019 11:47:25 GMT

Thanks for quick response Sanjay.

While doing my testing I have found out that the manager level user is not able to delete the file uploaded by the collaborator user.

Is there anything I am not understanding. I believe that manager level user should be able to delete all content uploaded by the collaborator user and collaborator level user should be able to everything except move and delete

Thanks in advance.

Re: Permission between Collaborator and Manager role

sp2 — Thu, 23 May 2019 13:19:17 GMT

You can create rule on that folder and change owner if any document is upload.

Re: Permission between Collaborator and Manager role

prashidhashrest — Thu, 23 May 2019 23:11:19 GMT

Thanks for quick reply Sanjay.

Yes can be done.

But it does not give delete option when i hover over the document but only allow me to delete when you select the document and use Selected Items and then delete from the drop down.

Re: Permission between Collaborator and Manager role

sp2 — Sun, 26 May 2019 05:10:32 GMT

This will be helpful to you to understand role and permission.

https://docs.alfresco.com/5.2/references/permissions_share.html