topic Re: Grant user permission to sharing folder within period time. in Alfresco Forum

Grant user permission to sharing folder within period time.

dreamanglekaka — Sat, 16 Jun 2018 08:14:05 GMT

Hi Guys,I would ask once case regarding User Permission on Sharing folder.Because we have a number of folders need to manage in File Server, and a number of Users need to work on several sharing folders. So it's hard to manage them when they are always IN-OUT on a lot of folders with short time.Let'

Re: Grant user permission to sharing folder within period time.

jpotts — Sat, 16 Jun 2018 22:34:39 GMT

Yes, I understand what you said, and what you explained sounds reasonable. But I am not understanding what the question is. The approach you outlined sounds fine. A workflow can do what you propose. You could also do it with custom metadata and a scheduled action.

Where are you stuck? What is the problem you are seeing?

Re: Grant user permission to sharing folder within period time.

dreamanglekaka — Mon, 18 Jun 2018 03:10:45 GMT

Hi Jeff,

Thanks for your reply!

Actually, I'm looking for a tool that work based on workflow, not manual work (human job) anymore. This tool able grant permission and remove permission on scheduled action.

My stuck: I'm managing a hundred folders with many levels of sub-folder. I have to do a boring job that grant permission for users and remove their permission on scheduled. 30 cases per week, so hard to remember and remove the permission on time.

Re: Grant user permission to sharing folder within period time.

jpotts — Mon, 18 Jun 2018 19:42:24 GMT

Workflow is a reasonable approach. There is nothing out-of-the-box that will do exactly what you want. You're going to have to write the workflow yourself or find someone to do it for you.

Re: Grant user permission to sharing folder within period time.

afaust — Mon, 18 Jun 2018 20:23:26 GMT

An alternative to a workflow could be a simple, scheduled job. The assignment of a permission to a user on a specific folder could be recorded as metadata on an independent "assignment record" node, and a scheduled job could then use the Alfresco query functionality to look up any assignments where the "validTo" metadata is past a specific point, undo the permission assignment and then delete the record node.

Similar to a workflow, this would entail custom implementation because there is no existing functionality like this. The upside of this is that you do not need to learn / know Activiti / workflow development, though some might argue it is also a downside that you would be implementing scheduling logic that you sort-of get for free with the workflow engine...