topic Tech Talk Live #129 Q&A in Alfresco Forum

topic Tech Talk Live #129 Q&A in Alfresco Forum https://connect.hyland.com/t5/alfresco-forum/tech-talk-live-129-q-a/m-p/66345#M22339 <DIV><DIV><SPAN>Here are a few pieces of information to follow up after the recent Tech Talk Live.</SPAN></DIV><BR /><DIV><STRONG>How well is this AGS version integrated with ACA/ADW? ACA/ADW is as mature as Share?</STRONG></DIV><BR /><DIV><SPAN>There are some AGS features exposed via ADW, but the experience is not as </SPAN><SPAN>complete as Share. The main features available in ADW are declaring records and Glacier </SPAN><SPAN>integration.</SPAN><SPAN class="lia-inline-image-display-wrapper lia-image-align-center" image-alt="The Declare Record action in ADW." style="width: 230px;"><span class="lia-inline-image-display-wrapper" image-alt="image"><img src="https://connect.hyland.com/t5/image/serverpage/image-id/287iD84BD7937C97B603/image-size/large?v=v2&px=999" role="button" title="image" alt="image" /></span><SPAN class="lia-inline-image-caption" onclick="event.preventDefault();">The Declare Record action in ADW.</SPAN></SPAN><SPAN>ADW is an enterprise product, and the code is private. Currently there are no AGS </SPAN><SPAN>features in ACA (which is available for community users).</SPAN></DIV><BR /><DIV><SPAN>Historically the main factor preventing better integration with ADF components has been </SPAN><SPAN>the lack of a V1 REST API. We are gradually filling this out - for example we recently </SPAN><SPAN>created the V1 REST API for CRUD actions on security groups and security marks. We hope </SPAN><SPAN>to soon have these features available from an ADF-based administration app.</SPAN></DIV><BR /><DIV><STRONG>It would be nice to file folders as records, instead of documents. Is this anywhere on the roadmap?</STRONG></DIV><BR /><DIV><SPAN>Declaring folders as records has been a long requested feature (since at least 2014). </SPAN><SPAN>However this has only recently got near to the top of the feature backlog, and we are </SPAN><SPAN>hoping to be able to deliver it as part of the new admin experience using the ADF-based </SPAN><SPAN>admin app.</SPAN></DIV><BR /><DIV><STRONG>Can we set retention rules for record folders rather than individual records?</STRONG></DIV><BR /><DIV><SPAN>Yes - this is possible using the Edit Metadata page when setting up the retention </SPAN><SPAN>schedule. It is not possible to change whether the retention schedule applies to </SPAN><SPAN>record folders or records once the record category contains a record folder - it must </SPAN><SPAN>be set while the category is empty.</SPAN><SPAN class="lia-inline-image-display-wrapper lia-image-align-center" image-alt="The retention metadata page in Share." style="width: 964px;"><span class="lia-inline-image-display-wrapper" image-alt="image"><img src="https://connect.hyland.com/t5/image/serverpage/image-id/289iFE0CE7AC508D119F/image-size/large?v=v2&px=999" role="button" title="image" alt="image" /></span><SPAN class="lia-inline-image-caption" onclick="event.preventDefault();">The retention metadata page in Share.</SPAN></SPAN></DIV><DIV><STRONG>What's the point of WORM? Doesn't declaring a document as a record prevent updates?</STRONG></DIV><BR /><DIV><SPAN>A large part of Alfresco Governance Services is preventing certain actions from taking place when </SPAN><SPAN>nodes are in a certain state. As a quick summary of the actions available in various states </SPAN><SPAN>here's a table:</SPAN></DIV></DIV><DIV><SPAN class="lia-inline-image-display-wrapper lia-image-align-center" image-alt="Various actions available for different types of node." style="width: 761px;"><span class="lia-inline-image-display-wrapper" image-alt="image"><img src="https://connect.hyland.com/t5/image/serverpage/image-id/291i862CC0DC7E4A5BE2/image-size/large?v=v2&px=999" role="button" title="image" alt="image" /></span><SPAN class="lia-inline-image-caption" onclick="event.preventDefault();">Various actions available for different types of node.</SPAN></SPAN></DIV><DIV><DIV><SPAN>*</SPAN><SPAN> Permissions for items in the file plan are very different from standard permissions for </SPAN><SPAN>documents and revolve around </SPAN><A title="Docs page for manage permissions" href="https://docs.alfresco.com/governance-services/latest/using/manage-permissions/" target="_self" rel="nofollow noopener noreferrer"><SPAN>read and file permissions</SPAN></A><SPAN>.</SPAN></DIV><BR /><DIV><SPAN>There are also various actions to convert one type of node to another (e.g. a document to an incomplete record). These are summarised by the following diagram:</SPAN></DIV><SPAN class="lia-inline-image-display-wrapper lia-image-align-center" image-alt="Actions provided by AGS to convert one type of node to another." style="width: 883px;"><span class="lia-inline-image-display-wrapper" image-alt="image"><img src="https://connect.hyland.com/t5/image/serverpage/image-id/290i5F7C9532C4F28A00/image-size/large?v=v2&px=999" role="button" title="image" alt="image" /></span><SPAN class="lia-inline-image-caption" onclick="event.preventDefault();">Actions provided by AGS to convert one type of node to another.</SPAN></SPAN><BR /><DIV><SPAN>Records that are stored in a WORM store have most of the same actions available as </SPAN><SPAN>other records. The big difference is that records in WORM storage cannot be </SPAN><SPAN>deleted. Furthermore the content of the records is stored by Amazon who will not </SPAN><SPAN>even allow the administrator to delete it until the expiration has been reached. </SPAN><SPAN>This allows us to meet certain regulations, including </SPAN><A title="Full text of SEC 17a Part 4." href="https://www.law.cornell.edu/cfr/text/17/240.17a-4" target="_self" rel="nofollow noopener noreferrer"><SPAN>SEC 17a Part 4</SPAN></A><SPAN>.</SPAN></DIV><BR /><DIV><STRONG>Where can I find the slides?</STRONG></DIV><BR /><DIV><SPAN>The recording and slides are now available:</SPAN></DIV><BR /><DIV><SPAN>Slides: <A href="https://www.slideshare.net/TomPage21/ags-35a-and-beyond" target="_blank" rel="noopener nofollow noreferrer">https://www.slideshare.net/TomPage21/ags-35a-and-beyond</A></SPAN></DIV><BR /><DIV><SPAN>Recording: <A href="https://www.alfresco.com/events/webinars/tech-talk-live-129" target="_blank" rel="noopener nofollow noreferrer">https://www.alfresco.com/events/webinars/tech-talk-live-129</A></SPAN></DIV><BR /><DIV><SPAN>To access the new location for the community AGS code, or to contribute, then please go </SPAN><SPAN>to the </SPAN><A title="The alfresco-community-repo containing the latest Community AGS code." href="https://github.com/Alfresco/alfresco-community-repo" target="_self" rel="nofollow noopener noreferrer"><SPAN>alfresco-community-repo</SPAN></A><SPAN> repository </SPAN><SPAN>on GitHub. The AGS code is stored within the </SPAN><A title="The location of the AGS directory." href="https://github.com/Alfresco/alfresco-community-repo/tree/master/amps/ags" target="_self" rel="nofollow noopener noreferrer"><SPAN>amps directory</SPAN></A><SPAN>. </SPAN><SPAN>The old </SPAN><A title="The legacy records-management project." href="https://github.com/Alfresco/records-management" target="_self" rel="nofollow noopener noreferrer"><SPAN>community records-management</SPAN></A><SPAN> project </SPAN><SPAN>will soon become read-only.</SPAN></DIV></DIV> Wed, 26 May 2021 12:41:50 GMT tpage 2021-05-26T12:41:50Z Tech Talk Live #129 Q&A https://connect.hyland.com/t5/alfresco-forum/tech-talk-live-129-q-a/m-p/66345#M22339 <DIV><DIV><SPAN>Here are a few pieces of information to follow up after the recent Tech Talk Live.</SPAN></DIV></DIV> Wed, 26 May 2021 12:41:50 GMT https://connect.hyland.com/t5/alfresco-forum/tech-talk-live-129-q-a/m-p/66345#M22339 tpage 2021-05-26T12:41:50Z