topic Alfresco Community - Document management use case - How to in Alfresco Forum https://connect.hyland.com/t5/alfresco-forum/alfresco-community-document-management-use-case-how-to/m-p/44328#M18081 <HTML><HEAD></HEAD><BODY><P><SPAN style="color: rgba(0, 0, 0, 0.87); background-color: #fafafa;">Hi all.</SPAN></P><P></P><P><SPAN style="color: rgba(0, 0, 0, 0.87); background-color: #fafafa;">I'm a newbie and I'm struggling around a use case with Alfresco Community (we would implement the scenario requirements without write any code -or with limited coding effort):</SPAN></P><P></P><P><SPAN style="color: rgba(0, 0, 0, 0.87); background-color: #fafafa;">A) In a "team site" a user upload a draft-document within a working repository folder;</SPAN><BR style="color: rgba(0, 0, 0, 0.87); background-color: #fafafa;" /><SPAN style="color: rgba(0, 0, 0, 0.87); background-color: #fafafa;">B) An approver receives a notification email askying to approve the document uploaded; </SPAN><BR style="color: rgba(0, 0, 0, 0.87); background-color: #fafafa;" /><SPAN style="color: rgba(0, 0, 0, 0.87); background-color: #fafafa;">C) the approved document is moved to a separate folder inside a secondary publishing site where other users (i.e. readers) can explore for published documents;</SPAN></P><P></P><P><SPAN style="color: rgba(0, 0, 0, 0.87); background-color: #fafafa;">I have already tried to built all the necessary things in two ways:</SPAN><BR style="color: rgba(0, 0, 0, 0.87); background-color: #fafafa;" /><SPAN style="color: rgba(0, 0, 0, 0.87); background-color: #fafafa;">- using a rule-based action which move the document on upload event; the limitation I faced comes from standard workflows engaged by rules which cannot assign approvals and send them notification emails;</SPAN><BR style="color: rgba(0, 0, 0, 0.87); background-color: #fafafa;" /><SPAN style="color: rgba(0, 0, 0, 0.87); background-color: #fafafa;">- using webscript (see attachment), I was able to assign the approvers and trigger out approval email but I wasn't able to move the approved document to publish folder on the approval event - for this last step it seems a custom workflow implementation is required;</SPAN></P><P></P><P><SPAN style="color: rgba(0, 0, 0, 0.87); background-color: #fafafa;">Which are the correct standard building blocks to satisfy this use case ?</SPAN></P><P></P><P><SPAN style="color: rgba(0, 0, 0, 0.87); background-color: #fafafa;">The standard resources seems very limited and potential combinations with these building blocks appear poor.</SPAN></P><P><SPAN style="color: rgba(0, 0, 0, 0.87); background-color: #fafafa;">&nbsp;</SPAN></P><PRE>function startWorkflow(assigneeGroup)<BR />{<BR />var workflow = actions.create("start-workflow");<BR />workflow.parameters.workflowName = "activiti$activitiReviewPooled";<BR />workflow.parameters["bpm:workflowDescription"] = "Please review " + document.name;<BR />workflow.parameters["bpm:groupAssignee"] = assigneeGroup;<BR />workflow.parameters["bpm:approveDestination"] = "Sites/ProgettiIT/documentLibrary/Requisiti";<BR />workflow.parameters["bpm:rejectDestination"] = "Sites/approvazioneprogettiit/documentLibrary/Reject";<BR />workflow.parameters["bpm:sendEMailNotifications"] = true;<BR /><BR />var futureDate = new Date();<BR />futureDate.setDate(futureDate.getDate() + 7);<BR />workflow.parameters["bpm:workflowDueDate"] = futureDate;<BR />return workflow.execute(document);<BR />}<BR /><BR />function main()<BR />{<BR />var name = document.name;<BR />var siteName = document.siteShortName;<BR />if (siteName == null)<BR />{<BR />if (logger.isLoggingEnabled())<BR />logger.log("Did not start workflow as the document named " + name + " is not located within a site.");<BR />return;<BR />}<BR /><BR /><BR />var reviewGroup = "GROUP_ApprovalsGroup";<BR /><BR />var group = people.getGroup(reviewGroup);<BR /><BR />if (group != null)<BR />{<BR />if (logger.isLoggingEnabled())<BR />logger.log("Starting pooled review and approve workflow for document named " + name + " assigned to group " + reviewGroup);<BR /><BR />startWorkflow(group);<BR /><BR />if (logger.isLoggingEnabled())<BR />logger.log("Started pooled review and approve workflow for document named " + name + " assigned to group " + reviewGroup);<BR />}<BR /><BR />else if (logger.isLoggingEnabled())<BR /><BR />{<BR />logger.log("Did not start workflow as the group " + reviewGroup + " could not be found.");<BR />}<BR />}<BR /><BR /><BR /><BR /><BR />main();</PRE></BODY></HTML> Mon, 01 Oct 2018 15:21:10 GMT etafuro 2018-10-01T15:21:10Z Alfresco Community - Document management use case - How to https://connect.hyland.com/t5/alfresco-forum/alfresco-community-document-management-use-case-how-to/m-p/44328#M18081 Hi all.I'm a newbie and I'm struggling around a use case with Alfresco Community (we would implement the scenario requirements without write any code -or with limited coding effort):A) In a "team site" a user upload a draft-document within a working repository folder;B) An approver receives a notifi Mon, 01 Oct 2018 15:21:10 GMT https://connect.hyland.com/t5/alfresco-forum/alfresco-community-document-management-use-case-how-to/m-p/44328#M18081 etafuro 2018-10-01T15:21:10Z Re: Alfresco Community - Document management use case - How to https://connect.hyland.com/t5/alfresco-forum/alfresco-community-document-management-use-case-how-to/m-p/44329#M18082 <HTML><HEAD></HEAD><BODY><P>I've found similarities with <A _jive_internal="true" href="https://community.alfresco.com/thread/237899-workflow-script-aprovedestination" rel="nofollow noopener noreferrer">this post&nbsp;</A></P><P></P><P>Enrico.</P></BODY></HTML> Tue, 02 Oct 2018 08:24:49 GMT https://connect.hyland.com/t5/alfresco-forum/alfresco-community-document-management-use-case-how-to/m-p/44329#M18082 etafuro 2018-10-02T08:24:49Z Re: Alfresco Community - Document management use case - How to https://connect.hyland.com/t5/alfresco-forum/alfresco-community-document-management-use-case-how-to/m-p/44330#M18083 <HTML><HEAD></HEAD><BODY><P>It is not going to work with out of box workflow.</P><P>You need to create custom workflow for that.</P><P>How to develop custom workflow:&nbsp;</P><P><A class="link-titled" href="https://ecmarchitect.com/alfresco-developer-series-tutorials/workflow/tutorial/tutorial.html" title="https://ecmarchitect.com/alfresco-developer-series-tutorials/workflow/tutorial/tutorial.html" rel="nofollow noopener noreferrer">Creating Custom Advanced Workflows in Alfresco | ECMArchitect | Alfresco Developer Tutorials</A>&nbsp;</P><P></P><P>Thanks,</P><P><A href="http://www.contcentric.com" rel="nofollow noopener noreferrer">Contcentric</A></P></BODY></HTML> Sat, 22 Dec 2018 04:56:08 GMT https://connect.hyland.com/t5/alfresco-forum/alfresco-community-document-management-use-case-how-to/m-p/44330#M18083 sp2 2018-12-22T04:56:08Z