topic notify a user and send a copy of the file in Alfresco Archive

notify a user and send a copy of the file

aborba — Tue, 11 Sep 2007 08:50:55 GMT

On certain part of a workflow I need to notify a user that a file was updated (that's the easy part) and send him a copy of the updated file as well (that's the difficult part).Any suggestions? Thanks in advance.

Re: notify a user and send a copy of the file

cneto — Fri, 02 Nov 2007 13:59:22 GMT

Let me try to understand your problem..

Do you want to send him a copy by e-mail? Or do you only need to identify were the document is, or where is a copy for work on?

Re: notify a user and send a copy of the file

aborba — Sun, 04 Nov 2007 18:47:02 GMT

Let me try to understand your problem..

Do you want to send him a copy by e-mail? Or do you only need to identify were the document is, or where is a copy for work on?

I want to send a copy of the file by e-mail.
Regards!

Re: notify a user and send a copy of the file

cneto — Mon, 05 Nov 2007 11:11:44 GMT

Hi,

I see…

Sorry, I can't help you.

But why wonÃ‚Â´t you send him the link to download the document? I have chosen this way, because it is the best way to guaranty that all users are looking at the same document. (version control)

Sofia Neto

Re: notify a user and send a copy of the file

aborba — Wed, 07 Nov 2007 08:58:44 GMT

The goal is to distribute a file to people without an Alfesco login, something like build and aprove a report inside Alfresco, and once it is done, flush it to an external destination.
Thanks anyway. kind regards, AntÃƒÂ³nio

Re: notify a user and send a copy of the file

kevinr — Tue, 13 Nov 2007 14:59:59 GMT

If you create a rule that copies the final document to a Guest user accessable space upon approve. Then you can give out a URL via email to the content (using the guest=true argument on the URL) which will not require login.

Thanks,

Kevin

Re: notify a user and send a copy of the file

vladimir_kovaly — Fri, 16 Nov 2007 11:02:13 GMT

Please take my vote in favour of attachments in email actions.
It's necessary to make JS API complete.

Re: notify a user and send a copy of the file

joao_pereira — Tue, 20 Nov 2007 01:22:32 GMT

By using the attachment approach you'll risk some fundamental aspects of platforms like Alfresco, including security and version control. Additionally you'll put more load on your network an mail servers without any apparent reason.

What's the business case tied with the motivation for using attachments in emails?