topic Re: Is it possible to approve documents by mail? in Alfresco Archive

Is it possible to approve documents by mail?

melkor_kp — Tue, 03 Apr 2007 07:18:52 GMT

In the organisation which I am part, we are interested in approve documentsby mail. I was looking for that feature an I think is not possible, you can do at least a notification to the author of the document and add a link to the document.Does anybody told me if exists some javascript feature in the

Re: Is it possible to approve documents by mail?

davidc — Tue, 03 Apr 2007 08:47:31 GMT

Not sure if you're referring to simple or advanced workflow - however, in advanced workflow you could potentially use

http://wiki.alfresco.com/wiki/URL_Addressability#Task_Command_Processor

Re: Is it possible to approve documents by mail?

melkor_kp — Thu, 05 Apr 2007 17:04:25 GMT

I need a advanced workflow but I do not understand this example

/alfresco/command/task/end/jbpm$1234/approve‍

Could you explain me a little bit it.

Re: Is it possible to approve documents by mail?

melkor_kp — Wed, 11 Apr 2007 09:50:26 GMT

Now I see more or less how to do it.

I am using a simple workflow moving the document to a space if it is
approved and moving to another space if the document is rejected.
The workflow sends an email when a content is added.

The mail received contain the following url to reject the document


http://localhost:8080/alfresco/command/workflow/reject/workspace/SpacesStore/90cfe351-e812-11db-bd45-13cdb335e804
‍‍‍

But when I click the resource I get


org.alfresco.error.AlfrescoRuntimeException: Error during command servlet processing: Cannot reject a node that is not part of a workflow.
caused by:
org.alfresco.error.AlfrescoRuntimeException: Cannot reject a node that is not part of a workflow.
‍‍‍‍‍

What can I do?

Re: Is it possible to approve documents by mail?

melkor_kp — Thu, 12 Apr 2007 10:26:04 GMT

I solved the problem, it is possible to do it using a simple workflow.
Once the workflow is defined and a rule to send emails set up you just need
to include the proper urls to the email to perform the tasks.

Approve

http://localhost:8080/alfresco/command/workflow/approve/workspace/SpacesStore/${document.id}‍

Reject

http://localhost:8080/alfresco/command/workflow/reject/workspace/SpacesStore/${document.id}
‍‍

Thanks for the wiki reference davidc,

Re: Is it possible to approve documents by mail?

coffman — Mon, 28 May 2007 08:46:13 GMT

Its working fine, but i have got one question:

When the user clicks the link to approve the task, The browser opens a page that said :

Workflow command: 'approve' executed against node: workspace://SpacesStore/e5141662-0cf2-11dc-9a6e-43ef1d284563‍

How can i change this page to a more suer friendly one ?

Something like "The document is approved" with a nice interface

regards

Re: Is it possible to approve documents by mail?

kevinr — Tue, 29 May 2007 14:10:47 GMT

The command servlet URL supports a 'return-page' argument - so you can supply a page/url for it to return to upon completion of the command.

Thanks,

Kevin

Re: Is it possible to approve documents by mail?

schneika — Thu, 31 May 2007 14:20:43 GMT

Im very interessted about this E-Mail-triggered Workflow. Can you please post the complete Template-Example

Re: Is it possible to approve documents by mail?

seraphon — Wed, 27 Jun 2007 06:42:16 GMT

Hi

I have one simple question.
I know that each document has an unique ID but how do you get it aside from using a java fonction/method.
Regards seraphon

Re: Is it possible to approve documents by mail?

kevinr — Thu, 28 Jun 2007 10:39:19 GMT

The GUID for a document is visible in the Document Details screen, hover over or copy the value for the 'Alfresco Node Reference' link in the Links panel of that screen.

It is possible to build URLs to view and approve documents via email:
http://wiki.alfresco.com/wiki/URL_Addressability

Thanks,

Kevin