topic Re: Workflow with one user for approve in Alfresco Archive

Workflow with one user for approve

a2006 — Wed, 21 Dec 2005 11:04:37 GMT

Hi everyone,I create a workflow with an approve flow but this flow can be appreved by all users (with right permissions).But I want a workflow that only can be approved by one, and only this user.How can I do?Thanks in advance, Jose Blanco

Re: Workflow with one user for approve

nivlacnz — Thu, 19 Jan 2006 01:22:40 GMT

But I want a workflow that only can be approved by one, and only this user.

This is something which we'd like to be able to do also…
Anyone else think it would be nice if there was a way to assign an "approval user" to a file and that person is the only one who can approve it.

Calvin

Re: Workflow with one user for approve

simon — Thu, 19 Jan 2006 08:03:53 GMT

Same here but I think you'll have to solve it with some workaround:

1. Create a space with write access for everyone (or a selected group)
2. Assign a move rule to this space to move all incoming documents to an "inbox" space
3. This inbox space has write access for the approver but isn't visible for the other users
4. The approval rule moves the document back to some other space

Not the best way to solve this problem but as a temporary solution it may do the trick. An approver role would be nice indeed…

Re: Workflow with one user for approve

davidc — Thu, 19 Jan 2006 11:29:22 GMT

I'm not aware of all the subtelties of the process you wish to support, but you can define custom roles by editing the permissionDefinitions.xml file. See http://www.alfresco.org/mediawiki/index.php/Security_and_Authentication for some supporting info.

So, for example, you could have an Approver role with read, write and removeChildren which would give the Approver in the "Inbox" space the ability to edit a document and issue the next step in the process, but not create new docs, or delete docs.

Re: Workflow with one user for approve

a2006 — Fri, 20 Jan 2006 13:36:50 GMT

Thanks to all,

This is the way I follow,

I assing a new customized aspect {Assigned to: Alfy} with rules to a space.
Later I create a workflow rule, applied to content which have aspect.

And finally 'Alfy' user can approve workflow, but no one else can do.

If I have two user with equal permissions: Frescy and Alfy, only assigned user will be able to approve, in this case Alfy.

I already create my customized Aspect but now I have to control who is on Assigned to input text and who tries to approve.

Thanks in advance, Jose Blanco

Re: Workflow with one user for approve

a2006 — Mon, 23 Jan 2006 15:53:41 GMT

One more thing,

It is possible to associate a search or SelectList to an aspect like this
http://www.alfresco.org/mediawiki/images/5/5f/Editsop.jpg but with users??

I try search with:
               <target>
                  <class>cmerson</class>
                  <mandatory>false</mandatory>
                  <many>true</many>
               </target>

but result isn't good:
<option value="de5a3969-843c-11da-97af-9154f7e5f001">/system/people/de5a3969-843c-11da-97af-9154f7e5f001</option>
cause I need Full name and user Id.

Thanks in advance, Jose Blanco

Re: Workflow with one user for approve

lnagra — Wed, 08 Feb 2006 10:32:27 GMT

Jose,

Could you list the steps you took to achieve this workflow?
I would like to implement something similar.

In particular:

1. Users upload documents into their own subspace
2. These documents are automatically sent to the Pending Approval space (simple rule)
3a. An approver can approve a document and it is moved to the publish space
3b. An approver can reject a document and it is returned to the original subspace it came from

I think 3b poses a problem as I don't want to create a new rule for each user and subspace, but rather would like to create a rule that can programatically return documents to the original subspace (to the contributor).

Thanks for any help in this regard,

Re: Workflow with one user for approve

a2006 — Wed, 08 Feb 2006 17:32:10 GMT

Hi lnagra,

I use a customized aspect for approver (an input + select list) when user tries to approve/reject, I check if current user is approver.

I 'm searching a better way, but this runs OK.

1.- Generate simple workflow
2.- Create aspect ( I do approver aspect)
3.- Apply action or rule with this aspect to content.
4.- Move content to workflow space.
5.- Approve or reject - See: DocumentDetailsBean - approve(ActionEvent event) I modify this method, and reject, to compare and check if content has approver aspect.

Good luck

Re: Workflow with one user for approve

peterwhite — Tue, 21 Mar 2006 16:14:38 GMT

Like lnagra, I am looking for a way to implement an approval workflow which can reject items to a non-specific space - i.e. a single rule for all users (applied the "Users" space with "apply to subspaces" selected) which, on rejection moves the content back to the sub-space it came from.

lnagra also explains the issue here:
http://forums.alfresco.com/viewtopic.php?t=948&highlight=

I can try to explain the problem further if required. If there isn't way to implement this workflow currently, is it a feature being considered for a future release?

Regards
Pete

Re: Workflow with one user for approve

gavinc — Wed, 22 Mar 2006 09:14:35 GMT

Yes, we are planning on increasing the functionality available for workflows in the near future, but no fixed dates at the moment.