topic Re: How can we get users shortcuts/favorites in Alfresco Archive

How can we get users shortcuts/favorites

fouada — Mon, 17 Oct 2016 11:57:49 GMT

Hi All,Is there any way to export or get user personilizations such as shortcuts and favorites site they have chosen.As we are moving user from one LDAP to another , so all user will be created as new therefore there is need of taking backup of personilizations made by every user.Thanks,Fouad

Re: How can we get users shortcuts/favorites

afaust — Mon, 17 Oct 2016 12:48:02 GMT

In case the users will have the same user name / uid in the new LDAP as they had in the other, there actually is a way to move the users without them being created as new and which allows retaining the user preferences without an export-import step. If you have more than one LDAP configuration set up in Alfresco and active in the authentication chain, Alfresco will auto-migrate users previously synchronized from a system later in the chain to a system earlier in the chain IF the user identity matches. Once all users have been synchronized from the new system there should only be some users left that may not exist in the new system or where a rename actually occured. Only these might need manual migration - or can potentially be deleted.

Apart from that: user preferences are stored as a JSON document below the cmerson node of a user. So you can technically download the content of the preference document for each user and later restore preferences from that. There is no dedicated export function for this - normal download URLs should work if substituted with the JSON document ID fragments.

Re: How can we get users shortcuts/favorites

fouada — Mon, 17 Oct 2016 13:35:09 GMT

HI Axel,

Thanks for Your response,

Could you please explain that from where should i download the content of the preference document for each user.

Using below URL I am getting user details in json format but not getting favorites selected by them.

localhost:8080/alfresco/service/api/people/username

There is one option given in documentation of alfresco

Get a list of favorites | Alfresco Documentation

It is not much clear , can you please help me to understand how to and where to use it.

Thanks,

Fouad

Re: How can we get users shortcuts/favorites

afaust — Mon, 17 Oct 2016 14:52:48 GMT

The preferences of a user can be accessed via http://localhost:8080/alfresco/s/index/uri/api/people/<userId>/preferences - but this operation is restricted to only allowing the user himself to access the preferences. Not even the admin user can download other users preferences this way.

Fortunately, preference values are just node properties and can be downloaded via http://localhost:8080/alfresco/s/api/node/workspace/SpacesStore/dc103838-645f-43c1-8a2a-bc187e13c343/content;cm%3ApreferenceValues where the NodeRef is the reference to the cmerson node (in this case the user abeecher in my local system). You'd only have to query all cmerson nodes and construct a download URL for each user.

Please note that some users may not have any preferences, e.g. if they have never logged in at all or not set any favorites, folder sort orders...

Re: How can we get users shortcuts/favorites

kaynezhang — Tue, 18 Oct 2016 01:30:22 GMT

HI Axel,

I think preferences for a particular user can be accessed through http://localhost:8080/alfresco/s/api/people/{username}/preferences with current user or admin account.

It will return a json string of user preferences.

Re: How can we get users shortcuts/favorites

afaust — Tue, 18 Oct 2016 06:54:38 GMT

The reason I mentioned this as "not working" is because I tested just that yesterday on 5.1.g and it didn't work. Maybe there is an issue with that in my version, but as far as I recall the PreferenceService security is indeed set very tight. The other approach should always work regardless of permission issues.

Re: How can we get users shortcuts/favorites

kaynezhang — Tue, 18 Oct 2016 07:14:19 GMT

I have tested in my environment(CE 5.2) it works.