topic Re: Keep only n versions of document in Alfresco Archive

Keep only n versions of document

framtk — Thu, 13 Oct 2016 13:04:40 GMT

Hi,is it possible for alfresco to keep only the n most recent versions of a document and delete the older ones? I don't seem to see the option to do so on the alfresco web GUI.

Re: Keep only n versions of document

angelborroy — Thu, 13 Oct 2016 13:28:14 GMT

Check this addon Alfresco Max Version Policy | Alfresco Add-ons - Alfresco Customizations

It should work for current Alfresco versions.

Re: Keep only n versions of document

framtk — Thu, 13 Oct 2016 14:21:24 GMT

This doesn't seem to work. I just installed the amp but the limit isn't at 10 as the githum README states and changing the value inside global-properties does nothing. It probably because it says that it's updated for alfresco version 5.0 max while i have the version 5.1 installed

Re: Keep only n versions of document

angelborroy — Thu, 13 Oct 2016 14:26:15 GMT

I haven't tested it with 5.1, but it seems that it should work.

Have you uploaded a new document and have you try to updated that document more than 10 times? It looks that this addon will save only 10 newer versions...

Re: Keep only n versions of document

framtk — Thu, 13 Oct 2016 14:30:54 GMT

Yes, i tried uploading a new document and uploading a new version of it more then 10 times. right now i have 19 versions of the same document and all of them are downloadable and reversible. I tried with both the default 10 and by witing maxVersions=n inside global-poperties as he says but nothing changes.

Maybe there is just a check that blocks it if the version is above 5.0 but i'm not familiar with alfresco and java in general so iwouldn't even know where to search for it.

Re: Keep only n versions of document

angelborroy — Thu, 13 Oct 2016 15:23:43 GMT

When you try to install the module with "apply-amps", it says:

09130001 An error was encountered during deployment of the AMP into the WAR: 09130000 The module (Alfresco MaxVersion Policy) cannot be installed on a war version greater than 5.0.999. This war is version: 5.1.0.

You can modify following property at "alfresco-maxversion-policy/src/main/amp/module.properties" from project source code.

module.repo.version.max=5.1.999

Then you have to rebuild the AMP, and re-deploy the artifact.

BTW, I have deployed in 5.1.g and it works as expected.

Re: Keep only n versions of document

framtk — Fri, 14 Oct 2016 09:35:51 GMT

Thanks, can you link me how to rebuild the AMP please?

Re: Keep only n versions of document

angelborroy — Fri, 14 Oct 2016 09:50:17 GMT

Just type "mvn package" from project root and AMP file will be generated in "target" folder.

Or you can download release including 5.1 support from Release Support for 5.1 · angelborroy-ks/alfresco-maxversion-policy · GitHub

I've included that while Jared updates main project.

Re: Keep only n versions of document

framtk — Fri, 14 Oct 2016 11:47:00 GMT

Thank you very much

Re: Keep only n versions of document

framtk — Fri, 14 Oct 2016 12:10:44 GMT

I have another problem now, after trying to install your version the amp installer still says that i have the version 0.0.8 installed and trying to connect to tomcat will result on 404 on both /share and /alfresco

Re: Keep only n versions of document

angelborroy — Fri, 14 Oct 2016 12:17:47 GMT

I've updated the AMP to include 0.9.0 release information.

Please, download again https://github.com/angelborroy-ks/alfresco-maxversion-policy/releases/download/0.0.9/max-version-policy-0.0.9-SNAPSHOT.a…

And apply the AMP to your installation.

Re: Keep only n versions of document

framtk — Fri, 14 Oct 2016 12:36:53 GMT

I reinstalled alfresco and now it doesn't give 404 anymore but the max version doesn't stop at 10 with your vesion either for me

Re: Keep only n versions of document

angelborroy — Fri, 14 Oct 2016 12:41:31 GMT

You are not deploying properly the AMP.

No errors from "apply-amps" command or included in "catalina.out"? Can you use "java -jar alfresco-mmt.jar list" to see if the module is installed?

Re: Keep only n versions of document

framtk — Fri, 14 Oct 2016 12:48:10 GMT

using list on tomcat/webapps/alfresco and tomcat/webapps/share tells me that no modules are installed in the WAR, where can i find the catalina.out? The apply-amps says the amps are getting installed

Re: Keep only n versions of document

angelborroy — Fri, 14 Oct 2016 12:49:46 GMT

If you are using linux: /opt/alfresco/tomcat/logs

If you are using Windows: C:/alfresco-community (and search for alfresco.log instead catalina.out)

Re: Keep only n versions of document

framtk — Fri, 14 Oct 2016 12:51:56 GMT

i have 2 logs in tomcat called alfrescotomcat-stderr and alfrescotomcat-stdout with today's date. both are clean (windows server 2012 r2), can't find any other log

Re: Keep only n versions of document

framtk — Fri, 14 Oct 2016 13:01:30 GMT

trying to install the amp manually installs it into alfresco.war (but the list still says no modules installed) but when i try to install it into share.war it tells me that the war version is 5.2 while it needs to be 5.1.999 max (i guess this is your fix, no idea why share.war is 5.2)

Re: Keep only n versions of document

angelborroy — Fri, 14 Oct 2016 13:27:52 GMT

The artifact is only for alfresco.war

Copy the AMP to amps folder and use apoly-amps tool

Re: Keep only n versions of document

framtk — Fri, 14 Oct 2016 13:31:24 GMT

i did, i tried installing with the tool with the amp inside the amps folder, manuall with the amp inside the folder and manually with the amp on th desktop. Nothing's different and the amp doesn't work in any of those 3 ways

Re: Keep only n versions of document

angelborroy — Fri, 14 Oct 2016 14:43:35 GMT

Have you installed previously any other AMP?