topic Re: Creating a email notification when a new site is created in Alfresco Archive

Creating a email notification when a new site is created

samnaction — Mon, 24 Mar 2014 11:42:02 GMT

Whenever a new site is created the user has to get an email notification as " A new site named sample is created. Click this link to join the site"I tried to create a rule and execute a script when a particular site is createdvar parent = space.getParent();var siteShortName = space.getSiteShortName(

Re: Creating a email notification when a new site is created

sanket — Mon, 24 Mar 2014 12:07:00 GMT

Print the value of "parent" that you get. If parent is not null, then try :


logger.log(parent.properties.name);
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I think you are triggering rule that is configured under Company Home/Sites folder.
Can you also print the value of this statement "document.properties.name" and let me know the value ?


logger.log(document.properties.name);
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If I understand correctly, replacing the below code


mail.parameters.subject=" A new site called" +siteShortName +"is created";
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with


mail.parameters.subject=" A new site called" + document.properties.name +"is created";
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should work.

Re: Creating a email notification when a new site is created

samnaction — Mon, 24 Mar 2014 12:14:46 GMT

That worked but it is sending me two email and any idea how to add the link to particular site to join

Re: Creating a email notification when a new site is created

sanket — Mon, 24 Mar 2014 12:28:00 GMT

Refer the template located under :
Company Home > Data Dictionary > Email Templates > invite > invite-email.html.ftl

Add the below statements before - mail.execute(document);


mail.parameters.template = companyhome.childByNamePath("Data Dictionary/Email Templates/invite/invite-email.html.ftl");

mail.parameters.text = "some text";
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Modify the invite-email.html.ftl based on your requirement.

Re: Creating a email notification when a new site is created

samnaction — Mon, 24 Mar 2014 12:37:09 GMT

Thanks Sanket, but everytime I am getting two mails instead of one mail. I think it is something to do with rule creation. Any idea why it is sending two mails instead of one?

Re: Creating a email notification when a new site is created

sanket — Mon, 24 Mar 2014 13:02:12 GMT

Need to check. Go to Alfresco explorer (http://localhost:8080/alfresco). Login with admin user.
Go to Company Home/Sites - More Actions - Manage Content Rules.
Edit the rule.
Can you post here - 1) Step 1-Condition selected 2) Step 2-Action selected 3) Step 3- Value of the three checkboxes

On Step 3, uncheck the "Apply rule to subspaces" if selected.

Re: Creating a email notification when a new site is created

samnaction — Tue, 25 Mar 2014 05:06:54 GMT

I created the rule in share. I attached the image

Re: Creating a email notification when a new site is created

sanket — Tue, 25 Mar 2014 07:32:54 GMT

1) Print something in your email.js file with logger statement.
Is it printing twice ?

2) Try editing the rule and change the condition from - "Description" to "All Items".
Save the rule. Check

3) Try editing the rule and change the condition from - "Description" to "Content of type or sub-type" is "Folder".
Save the rule. Check

Let me know the output of above three points.

Re: Creating a email notification when a new site is created

samnaction — Tue, 25 Mar 2014 09:07:31 GMT

I tried 2,3 and still it is sending two mails

Re: Creating a email notification when a new site is created

sanket — Tue, 25 Mar 2014 09:44:40 GMT

I think you are sending email notification to this group.


var siteGroup = "GROUP_EMAIL_CONTRIBUTORS";
mail.parameters.to_many = siteGroup;
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And this group may contain 2 users having same email id.
That is why it should be sending two emails.

Check by just keeping a single user in that group, you should receive only one email.

Re: Creating a email notification when a new site is created

sanket — Tue, 25 Mar 2014 09:54:00 GMT

If my above post does not work, try adding these properties to alfresco-global.properties. Restart the server and then check.


# Set this value to UTF-8 or similar for encoding of email messages as required
mail.encoding=UTF-8
# Set this value to 7bit or similar for Asian encoding of email headers as required
mail.header=7bit
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Also, try by putting this code in your js file:


mail.parameters.to = "your_email_id";
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instead of


mail.parameters.to_many = siteGroup;
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Re: Creating a email notification when a new site is created

samnaction — Tue, 25 Mar 2014 11:37:17 GMT

I found the issue is related to number of members in the group. If the the group email contributor has two members it will send two mails, three members then three and so on

Re: Creating a email notification when a new site is created

samnaction — Wed, 26 Mar 2014 06:11:48 GMT

Any idea on how to do stop this??

Re: Creating a email notification when a new site is created

sanket — Wed, 26 Mar 2014 06:35:06 GMT

Can you share the script (js file) here ? That will give a clear idea.
Secondly, if there are three users in your email contributor group, all those three users have the same email id set on them ?

Re: Creating a email notification when a new site is created

samnaction — Wed, 26 Mar 2014 06:57:16 GMT


function sendMail()
{
var siteGroup = "GROUP_EMAIL_CONTRIBUTORS";
var mail = actions.create("mail");
mail.parameters.to_many = siteGroup;
var url = "Click http://pc1:8080/share/page/site/" + document.properties.name + "/dashboard" + "   to join the site";
mail.parameters.subject="New Site Created in Community";
mail.parameters.text=url;
//execute action against a document
mail.execute(document);
}
sendMail();
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This is the script. Find the attached image. These three users were the member of Email_collborators.

Re: Creating a email notification when a new site is created

samnaction — Wed, 26 Mar 2014 06:59:13 GMT

Please find the screen shot of mail I am getting

Re: Creating a email notification when a new site is created

sanket — Wed, 26 Mar 2014 12:13:52 GMT

http://forums.alfresco.com/comment/145009#comment-145009