topic Re: Edit Metadata upon upload in Alfresco Archive

Edit Metadata upon upload

yuhuayang — Wed, 14 Aug 2013 19:55:48 GMT

Hi AllI am looking for any tutorial or any guide to implement a simple feature: when a user uploads a document, he is prompted to enter the custom metadata associated with the document typeIt is best illustrated by this add-on built commercially: http://alfresco.fme.de/extension-gallery/overview/edi

Re: Edit Metadata upon upload

rjohnson — Wed, 14 Aug 2013 23:16:58 GMT

I cannot offer a tutorial or a detailed guide, but you will need to modify the upload action scripts and get the to do 2 things:-

Only allow the upload of one document at a time
Throw the user to the Edit Properties screen when the upload is complete.

Now, there is a tutorial about amending the upload scripts at


http://www.ixxus.com/blog/2011/09/customising-upload-files-dialog-alfresco-share
‍‍‍

but this is about adding metadata before upload (which may suit you). However it will tell you where the respective files you need to change are and rather than the hos of changes you would need to make to add metatdata before upload then you just need to get the nodeRef of the uploaded document returned and redirect the browser to the edit properties URL. To throw a user to an edit properteis form is a simple redirect to a URL. You can work this URL out by showing ant document in Document Details and hovering over the "Edit Properties" option. Basically, its a static URL with a nodeRef as a parameter.

Good luck

Bob Johnson

Re: Edit Metadata upon upload

yuhuayang — Thu, 15 Aug 2013 16:08:00 GMT

Hi Bob

Thanks for your response. I took a look and it looks like I need to modify the dnd-upload.js/flash-upload.js/html-upload.js in tomcat/webapps/share/components/upload

Thanks

Re: Edit Metadata upon upload

yuhuayang — Thu, 15 Aug 2013 19:35:00 GMT

I have done it after days of researching. I am posting my solution so that others who need to do this will be able to.

My solution does the following: when a user invokes the drag-n-drop function to add a file, after upload is complete and the user clicks on the OK button in the upload dialog, he will be redirected to the Edit Properties page to input metadata. If multiple files are dragged in, only the first file's Edit Properties window will be shown.

Steps:
1. find the dnd-upload.js file in tomcat/webapps/share/components/upload
2. open the file and find the function onCancelOkButtonClick
3. at the end of the function, put this code in:


 //code to redirect user to edit metadata after upload
         if(this.state === this.STATE_FINISHED)
         {
              
             // update noderef from response
             var nodeRefURL = "edit-metadata?nodeRef=" + f.nodeRef;
              
             //redirect
              Alfresco.util.navigateTo(nodeRefURL);
         }
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4. copy the code and convert it to the minified version and name it dnd-upload-min.js (use something like http://jscompress.com/)
5. go back into tomcat/webapps/share/components/upload, rename the existing dnd-upload-min.js for backup, then put the one you just modified into this folder
4. refresh your page multiple times (due to caching)
5. Try a drag-n-drop, you should be redirected to the Edit Properties page after you hit OK on the upload dialog.

Hope this helps someone in the future, now there is no need to pay for an expensive add-on!

Re: Edit Metadata upon upload

gsdenys — Thu, 15 Aug 2013 19:53:03 GMT

I think this functionality is the most asked by Alfresco Share users. I have made plans to create this functionality but unfortunatly it is in my TODO List yet. So, I think it is not so dificult. If you're thinking in create this project as GPL or other licenses like it, I can help you in the project.

to do this project I think that you can follow this steps:

1) Enable functionality to get the list of document types dinamically. This can use a modification from this script to list just relevant document types.


var ctx = Packages.org.springframework.web.context.ContextLoader.getCurrentWebApplicationContext();
var model = Packages.org.alfresco.model.ContentModel;
var dictionaryService = ctx.getBean("DictionaryService");
types = dictionaryService.getSubTypes(model.TYPE_CONTENT, true).toArray();
for each(var type in types){
  print(type);
}
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2) Modify the updload module to create a list of uploaded nodes NodeRef.

3) after upload call sequencially the module edit-metadata.

I hope can help you in your project, and if possible publish it to alfresco addons.

Good Luck

Re: Edit Metadata upon upload

framt — Thu, 15 Aug 2013 20:54:35 GMT

Thank you,

I think 2 solutions are definitely better than 1.

I am going to try both methods and let you know how it works out.

-Framt

Re: Edit Metadata upon upload

framt — Tue, 20 Aug 2013 20:22:20 GMT

Yuhuayang's method has been successful for me. Very easy to custom tailor as well.

Re: Edit Metadata upon upload

gsdenys — Tue, 27 Aug 2013 12:47:50 GMT

The yuhuayang solution also has been done for me when i updoad a single document. Form multiple document, the edid metadata just called for the first document.

So, I think it is a easy and so good solution. I will go try to customize this solutions for try sequentially for all documents.

Guys, Are you already have any solution for this point?

Re: Edit Metadata upon upload

gsdenys — Tue, 27 Aug 2013 12:59:42 GMT

For this solution works with flash upload do the same to flash-upload.js

Re: Edit Metadata upon upload

copeland — Tue, 15 Oct 2013 08:31:33 GMT

Hi! I 've been testing your solution and it works Ok with dnd-upload and flash-upload but I've a got problem with html-upload. After of loading the edit-medata page I get an error if click on "Ok" or "Cancel" buttons because of it uses a wrong target URL. Anyone had the same problem?

Alfresco Share shows this error after clicking


The Web Script /alfresco/s/api/upload.html has responded with a status of 405 - Method Not Allowed.
405 Description:   The method specified in the Request-Line is not allowed for the resource identified by the Request-URI.
 
Message:    09150870 Script url /api/upload.html does not support the method GET
    
Exception:   
org.springframework.extensions.webscripts.WebScriptException - 09150870 Script url /api/upload.html does not support the method GET
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Re: Edit Metadata upon upload

tytanix — Wed, 06 Nov 2013 16:48:33 GMT

This post is very interesting! This solution could solve a part of my problem. Now i'm able to edit metadata after uploading a file but i also want to assign a type to documents when i upload them. Searching in the web i've found that i can simply modify flash-upload.get.js and dnd-upload.get.js adding my type in the list of getContentTypes function. Well, while in the web seems like that operation will work perfectly, it still doesn't work to me. Does anybody know anything about how to display the dropdown list to chose type for a document in the upload form? And also, how to avoid the auto-disappearing of the upload-form after the upload is completed?
Thank you very much!

Re: Edit Metadata upon upload

andresfr — Fri, 08 Nov 2013 17:43:48 GMT

That's a really good approach, I'll definetely test it as soon as I could. My exact expected behaviour is none of the mentioned, but it could be a first solution to improve.

My perfect behaviour should be:

-Multiple upload, and a page under it with:

-Metadata form, precalculating aspects taking folder rules if it's possible.
-Ask for metadata and don't allow to upload until all mandatory metadata are set. Mandatory is mandatory, I don't understand non catalogued documents in repository.

-For setting the metadata in all documents, the optimal solution could be a "pagination" where you could go forward and back filling the metadata for each document or click on a checkbox "apply metadata to all documents" taking title from document name and setting the same values.

I'll try the first solution and see if it inspires me

Re: Edit Metadata upon upload

tytanix — Wed, 13 Nov 2013 08:33:00 GMT

If you haven't solved the html problem yet, i've found a solution.
I was having the same problem using alfresco community edition 4.2c. I've tried to call Alfresco.util.navigateTo with POST method and it has worked!

In /share/components/upload/html-upload.js, before the callback at the and of the function onUploadSucces, I've added this two lines

<blockcode>
var nodeRefURL = "edit-metadata?nodeRef=" + response.nodeRef;

Alfresco.util.navigateTo(nodeRefURL, "POST");
</blockcode>

Re: Edit Metadata upon upload

vicmutish — Thu, 10 Apr 2014 08:30:27 GMT

I have managed to redirect a user to edit property form after document upload. Now my problem is that, I have managed to allow the user to select custom type of the document during upload using the following function
function getContentTypes()
{
   // TODO: Data webscript call to return list of available types
   var contentTypes = [
   {
      id: "custom:GExternalCommittee",
      value: "External Committee"

   }
return contentTypes;
}

model.contentTypes = getContentTypes();

This is only working in IE 8.0. I have refreshed my firefox browser and clear cache with no success.
Second thing, after upload of document, the user is not been redirected to edit property window in IE 8.
Is there anyone who have solutions to this? Am using Alfresco community 4.2f

Re: Edit Metadata upon upload

camachompi — Thu, 23 Oct 2014 07:54:51 GMT

He conseguido que al subir un documento me pida las propiedades de dicho documento. hasta hay bien, ahora viene el problema que me trae de cabeza y es que al subir mas de un documento cuando me pide las propiedades solo se las asigna al primer documento y a los demás los dejas con las propiedades vacías. quería saber si ustedes han podido configurar alfresco para que asigne las propiedades del primer documento a los demás documentos cuando se trata de una subida múltiple o algo similar.

Re: Edit Metadata upon upload

softwareloop — Thu, 06 Nov 2014 14:27:15 GMT

Hi. I know this thread is a bit old but the subject of uploading documents with type and metadata is still interesting to many Alfresco users and developers.
I recently mentioned this thread in a proposal for a new plugin:
https://forums.alfresco.com/forum/developer-discussions/add-ons/plugin-upload-metadata-10242014-1140

And today I've published the first release. The plugin is called uploader-plus.
Announcement: http://softwareloop.com/uploader-plus-an-alfresco-uploader-that-prompts-for-metadata/
Project on github: https://github.com/softwareloop/uploader-plus

Your feedback is welcome.

Paolo

Re: Edit Metadata upon upload

sagarika — Fri, 22 Apr 2016 10:11:38 GMT

Hi sir,

Really this is very useful plugin.But I'm unable add custom fields like Customer name, Expiry Date,Action Required,Email ID, department to the popup form. Please give solution for this where to add these fields. I'm new to alfresco so give some detailed info.

Thanks in advance

Re: Edit Metadata upon upload

douglascrp — Fri, 22 Apr 2016 13:23:41 GMT

In order to add custom fiels, you have to create a custom content type.
You will find more information about the topic here http://ecmarchitect.com/alfresco-developer-series-tutorials/content/tutorial/tutorial.html

When you are done with your custom type, you will have to configure share as described here http://softwareloop.com/uploader-plus-working-with-custom-content-types/