topic Re: Automatically creates space inside a user space in Alfresco Archive

Automatically creates space inside a user space

ktavasalo — Mon, 29 Apr 2013 06:50:57 GMT

Hello everyone.. I am a newbie in Alfresco Share. May you help me solving my problem? I need to automatically create a space inside a user space. So, it means that once a user signs up, aside from its user space, another space inside the user space will also be automatically created? Thank you very

Re: Automatically creates space inside a user space

ecarbenay — Mon, 29 Apr 2013 07:56:26 GMT

You can process this way :
- create a script into Data Dictionary\Scripts to create the required space as a child of the space identified by Document (which is the object that will trigger that script)
- create a rule on the space "User Homes" to be triggered when a new space is created, and that executes the script described previously

See following documentation article for more informations on the usage of rules to automate repetitive tasks : http://docs.alfresco.com/4.1/topic/com.alfresco.enterprise.doc/concepts/library-folder-rules.html

Re: Automatically creates space inside a user space

ktavasalo — Mon, 29 Apr 2013 08:41:39 GMT

Hello.
Thank you very much! I will try that one. Thanks!

Re: Automatically creates space inside a user space

ktavasalo — Mon, 29 Apr 2013 09:17:00 GMT

wait, correct me if I am wrong, in the script, I have to find first the directory/space name to have the required space, lets say Private Folder, be created. How am I going to get that, considering the name is dynamic.. For example, the user space follows the name of the user? Sorry if my question is stupid.. I really dont know what to do..

Thank you very much…

Re: Automatically creates space inside a user space

ecarbenay — Mon, 29 Apr 2013 10:42:18 GMT

In your script, the object "document" references the object that triggered the rule, so document.name for instance gives you the name of the space that triggered the rule.
You just have to create a child folder for "document" in your script :
<javascript>var privateFolder = document.createFolder("Private Folder");</javascript>

Re: Automatically creates space inside a user space

ktavasalo — Mon, 29 Apr 2013 14:27:58 GMT

Okay… Got it.. Thank you very much!!

Re: Automatically creates space inside a user space

ktavasalo — Tue, 30 Apr 2013 00:16:00 GMT

Hello.. My script works fine.. It automatically creates Private Folder to each user space. But the permission is not working… I want to make Private Folder a hidden one.. But the other user can see the private folder of another user.

I tried to put a line of code after creating the folder.. Here is the part of the code:

privateFolder = document.createFolder("privateFolder");
privateFolder.setInheritsPermissions(false);

What seems to be the problem?
Thank you very much!!

Re: Automatically creates space inside a user space

ktavasalo — Tue, 30 Apr 2013 02:37:53 GMT

Hello…
In my script, there are permissions I have included.. But when the process is actually implemented, permission I had specified is not working… Here's my code..

var privateFolder = document.createFolder("My Private Space");
var user = person.properties.userName;
if(privateFolder == null && space.hasPermission("CreateChildren")){
privateFolder = document.createFolder("privateFolder");
privateFolder.setPermission("All", user);
privateFolder.setInheritsPermissions(false);
}

Please help me.. Thank you very much..

Re: Automatically creates space inside a user space

ecarbenay — Tue, 30 Apr 2013 07:38:08 GMT

I don't understand your problem.
When a user is created in Alfresco with the standard configuration, a private space is created into the repository under User Homes with the name of the user. For instance, my user home gets the path User Homes/ecarbenay.
When a space is created under User Homes it gets private : each user is able to see its space, but not the other users space.
So without changing permissions, inherited permissions keep the new space private.

Can you explain with more details what you want to realize and the difficulties you meet ?

Re: Automatically creates space inside a user space

ktavasalo — Tue, 30 Apr 2013 08:27:00 GMT

By private, you mean that you must not see and open the other space? But, whenever I create a user, its user space has a permission of "Consumer" to EVERYONE. So other users can see other spaces. That's why I have to control the permission everytime I create a user.
Is it different from yours?

Now, my problem is that a user gets access to the Private Folder inside the other user's home space. I think, it is because of permission inheritance. But I included in my script that turning off of that property. I think you dont get me because we have different standard configuration? Is it possible? Thank you..

Re: Automatically creates space inside a user space

ecarbenay — Tue, 30 Apr 2013 08:42:39 GMT

I've checked my configuration, and another Alfresco instance with one colleague : in Alfresco OOTB the security on User Homes is set to EVERYONE reader, and each user space gets ROLE_OWNER full access and user name full access, WITHOUT inheritance.
Perhaps have you changed the default security set on User Homes ?
Did you change it, or did you create a rule to change it ?

Re: Automatically creates space inside a user space

ktavasalo — Tue, 30 Apr 2013 08:49:33 GMT

I will check.. I am sure that there is something changed because it is different from yours. Again, thank you very much…