topic Re: alfresco sending incorrect email notification in Alfresco Archive

alfresco sending incorrect email notification

sharifu — Fri, 07 Feb 2014 17:46:54 GMT

I have set up email notifications on create, update, delete content etc from share ui. issue as follows:1. user browses site2. email get sent saying new content added with reference to node.3. i use the admin interface - node browser to find this content.4. i look it up and it says last modified 3

Re: alfresco sending incorrect email notification

jpotts — Mon, 10 Feb 2014 16:39:44 GMT

I assume you set this up as a rule. In your post you said,

<blockquote>I have set up email notifications on create, update, delete</blockquote>

Did you really include "delete"? If so, your message is going to be pointing to content that doesn't exist.

Jeff

Re: alfresco sending incorrect email notification

sharifu — Tue, 11 Feb 2014 11:05:43 GMT

Yes, but all the user did was browse the repository.

Re: alfresco sending incorrect email notification

jpotts — Tue, 11 Feb 2014 19:26:12 GMT

Is it possible that your rule is not configured to exclude renditions and therefore when the user browses the repository and opens a document library, it is triggering the creation of renditions which then trigger the rule?

Jeff

Re: alfresco sending incorrect email notification

sharifu — Mon, 17 Feb 2014 15:06:59 GMT

Im not sure what you mean by renditions? All i did was create a rule to send email, screenshot attached.

Re: alfresco sending incorrect email notification

jpotts — Wed, 19 Feb 2014 22:26:36 GMT

As a test, try this:

Create a folder with a document in it and make sure the thumbnail and preview are created.

Without changing the document or adding any new documents to the folder, now log in to Share as a user with consumer access and go directly to that folder and browse the document.

I expect that you will not see the email get sent upon browsing the folder in this way.

The reason is that you have told your rule to run on sub-folders. I believe this means that the rule will also run against renditions (thumbnails are renditions) which are stored as children of the document.

If that is the case, you can prevent this from happening by adding a "not" condition to the rule which is to not run when the type is "cm:thumbnail".

Jeff

Re: alfresco sending incorrect email notification

sharifu — Mon, 03 Mar 2014 12:00:45 GMT

how would i add the not condition?

Re: alfresco sending incorrect email notification

jpotts — Mon, 03 Mar 2014 16:59:35 GMT

You could use the "Unless all conditions are met" section of the rule config. Unfortunately, "cm:thumbnail" isn't in the list of types out-of-the-box. So you could configure Share to add that to the list, then you could select it in the rule config.

Alternatively, instead of using the "Send email" action in the rule, you could use "Execute script". Then point to a custom server-side JavaScript file that you upload to Data Dictionary/Scripts. In that file you could do the type check and if it passes, instantiate the email action and send it.

Jeff