topic Re: Limit workflow dropdown based on role in Alfresco Archive

Limit workflow dropdown based on role

ulsa — Fri, 12 Apr 2013 13:06:48 GMT

I would like to be able to control which workflows are displayed in the workflow dropdown on the Start Workflow page, based on the role of the logged-in user. Is that possible?

Re: Limit workflow dropdown based on role

mitpatoliya — Fri, 12 Apr 2013 13:28:31 GMT

You can follow this
http://forums.alfresco.com/forum/developer-discussions/workflow/workflow-access-control-10092012-0304

Re: Limit workflow dropdown based on role

ulsa — Fri, 12 Apr 2013 14:14:22 GMT

Thanks, but I don't think that's relevant. That post refers to using a custom evaluator. Doesn't the evaluator control whether the action should be performed or not? I want to control what workflow entries are shown in the workflow dropdown on the page that is shown as a result of clicking the Start workflow button.

Re: Limit workflow dropdown based on role

ulsa — Fri, 12 Apr 2013 21:24:28 GMT

Perhaps it's not possible to control individual items in a dropdown, and everyone is trying to tell me that I need to do it on the action level instead. Like, add one button for each workflow and set permissions on the actions for the buttons, either via a custom evaluator class or via a permissions tag on the action.

Re: Limit workflow dropdown based on role

romschn — Fri, 12 Apr 2013 23:25:31 GMT

Are you trying to achieve this in alfresco share?

Re: Limit workflow dropdown based on role

mitpatoliya — Sat, 13 Apr 2013 07:40:06 GMT

Okay, I got your case it is different from the link which I had given.
Now in your case you have to customize the code which is responsible for fetching the workflows.
I mean as of now it fetch all the registered workflow you have to filter it out before it gets displayed.

Now Alfresco share and Alfresco explorer both have different UI so you need to customize separably as per your req.
For Alfresco Share you need to chekcout the scripts under
C:\Alfresco_4.0\tomcat\webapps\share\WEB-INF\classes\alfresco\site-webscripts\org\alfresco\components\workflow
specially workflow-type.get.js under
C:\Alfresco_4.0\tomcat\webapps\share\WEB-INF\classes\alfresco\site-webscripts\org\alfresco\components\workflow\filter

In alfresco Explorer

You need to customize StartWorkflow wizard. Where you can filter it either on the StartworkflowWizard.java class level or at jsp level.

I am not saying I have done it this is just guidance.

Re: Limit workflow dropdown based on role

ulsa — Mon, 15 Apr 2013 13:38:23 GMT

That seems to be something I should look into. Thanks.