topic Re: Alfresco Office Services (AOS) in Alfresco Archive

Alfresco Office Services (AOS)

wns — Wed, 21 Dec 2016 11:20:51 GMT

Hi all,do you know if it's possible to choose/select the version "minor" or "major" when the user updates the metadata or content of a document from the Office applications "Word", "Power Point" and "Excel"? Please, see the picture called "FieldSelectingMajorMinorVersion.png" to understand my questi

Re: Alfresco Office Services (AOS)

afaust — Wed, 21 Dec 2016 22:55:51 GMT

The major/minor choice for versioning cannot (and should not) be represented by a simple metadata field in the document properties sheets. That choice is NOT part of metadata, but a parameter to an action. In previous versions of at least Microsoft Word it was possible to select major/minor version when you used the full check-out/check-in action cycle from within Word, e.g. open a document, then use the "Start" menu to check-out the document, make your changes and when you are done use the check-in action in the "Start" menu. I don't know how that is with current Office versions, as well as with the other Office applications, since I no longer use MS Office. Also, MS Office has never been consistent, e.g. Word had slightly different behaviour and functionality from Excel or PowerPoint.

Re: Alfresco Office Services (AOS)

wns — Tue, 10 Jan 2017 11:27:59 GMT

Hi Axel,

thank you for the answer.

I found the functionality on Microsoft Word, PowerPoint and Excel 2016. These are the steps to select the major/minor version functionality after editing a document on Microsoft Office applications:

Upload a new document to Alfresco
Click Edit in Microsoft Office to edit online using AOS
Click File > Manage Document > Check Out
Make my changes to the Word document
Click File > Check In
Select the radio button for "2.0 Major version (publish)"
Click OK
Close MS Word
Refresh the document details page in Share

I attach some screenshots where the functionality is.