topic Re: Alfresco 5.1 Configure Outbound email with Office 365 in Alfresco Archive

Alfresco 5.1 Configure Outbound email with Office 365

rmeske — Tue, 03 May 2016 19:25:36 GMT

Hello,I have reviewed a variety of posts regarding configuring Outbound mail to use Office 365. One implied it can't be done, and another a user was able to get it working, however I have tried the settings and am getting an error.My settings alfresco-global.properties:mail.host=smtp.office365.comma

Re: Alfresco 5.1 Configure Outbound email with Office 365

rmeske — Thu, 05 May 2016 17:53:29 GMT

Hello,

I have found the correct settings to use with Office 365 email and am documenting them here for others.

The issues with my previous settings was the smtps. Office 365 email uses TLS, not SSL. This required changing all smtps settings to smtp. It also does not allow mail forwarding so I need to add one more setting: mail.fromm.enabled=false.

My settings in alfresco-global.properties that now work:
mail.host=smtp.office365.com
mail.port=587
mail.protocol=smtp
mail.from.default=test@mydomain.com
mail.username=test@mydomain.com
mail.password=mypassword
mail.encoding=UTF-8
mail.smtp.starttls.enable=true
mail.smtp.auth=true
mail.from.enabled=false

Regards,
Ron

Re: Alfresco 5.1 Configure Outbound email with Office 365

hudaz2410 — Sun, 30 Oct 2016 16:53:31 GMT

Hi rmeske _

I am grateful for your entry, since I am having this problem too.

I am new to alfresco and I have been searching and trying almost everything, and now I feel obliged to thank you for posting the update on your findings

Thank You

Re: Alfresco 5.1 Configure Outbound email with Office 365

travisr — Fri, 11 Nov 2016 20:38:27 GMT

The downside of using "mail.from.enabled=false" is that all notifications appear to come from the same address, so that any inter-user mailings won't show who it was that initiated the event in the From field of the email.

If all of your Alfresco users have email addresses under your Office 365 account then you can give your dedicated SMTP account SendAs permissions on everybody else's account with a single Office 365 PowerShell command:

Get-Recipients | Add-RecipientPermission -AccessRights SendAs -Trustee <smtp user>

Where <smtp user> is the identity of the account that is also used for SMTP authentication. You could also separately run the Add-RecipientPermission command on individual accounts that map to the emails of Alfresco users. With this in place, you can then set "mail.from.enabled=true" in alfresco-global.properties and the From field on notifications will now show the initiator's address. The caveat is that this only works if the initiator has an Office 365 account on which the Add-RecipientPermission command has been executed. That may not be practical if you have Alfresco users without Office 365 accounts in your domain.

I think there is a more robust option which would allow any address in the From field, by way of an SMTP relay according to Option 3 at How to set up a multifunction device or application to send email using Office 365 - Office 365, but I haven't tried that yet because the SendAs method is currently sufficient for our usage.