topic Re: Move/Deleting documents based on define date/time in Alfresco Archive

Move/Deleting documents based on define date/time

garimabhandari — Wed, 20 Aug 2014 06:52:21 GMT

I am new to alfresco and I have client requirement to move/delete documents(placed in a certain document library folder) after specific time/date . As per my knowledge to achieve this firstly I need to add one field name as "end date/time" in document property.And then need to create a rule which wi

Re: Move/Deleting documents based on define date/time

niketapatel — Wed, 20 Aug 2014 07:42:52 GMT

I would suggest to implement scheduler which runs may be daily or as per your requirement. Please check this for implemeting scheduled actions - https://wiki.alfresco.com/wiki/Scheduled_Actions

You can follow below
1)Add you custom property. Ex: retentionDate
2)Implement scheduler which runs may be daily night and gets all contents which needs to be moved/deleted based on retention date
3)Move/delete content as per your requirement.

Re: Move/Deleting documents based on define date/time

mrogers — Wed, 20 Aug 2014 14:30:41 GMT

You could also look at RM if the requirements for document destruction become more complex. But for just that use-case its probably over-kill.

IIRC there's already an aspect defined for content expiry.

Re: Move/Deleting documents based on define date/time

mrogers — Wed, 20 Aug 2014 14:35:32 GMT

Re: Move/Deleting documents based on define date/time

garimabhandari — Thu, 04 Sep 2014 13:14:05 GMT

Can we achieve this using Workflow? Like "When workflow due date get expired,workflow should be removed/canceled."