topic Re: Applying categories to existing repository in Alfresco Archive

Applying categories to existing repository

christonic — Thu, 24 Apr 2014 08:28:22 GMT

Hi there,I've set up a basic CMS system using alfresco community. It doesnt need to be particularly sophisticated and will just use directory structure, tags, and categories to enable users to efficiently access the data that they require.Anyway, I've put a site together and added a lot of data with

Re: Applying categories to existing repository

mlagneaux — Thu, 24 Apr 2014 09:51:01 GMT

Hello christonic,

I think you can do that creating rules. You can create a rule that add categories when a node is created in a space. You can choose if the rule applies to sub-folders or not.
To add your categories to existing nodes, perhaps you can do that reapplying your rule to a folder (Execute rules action on Manage rules page). If it is not possible, you can write a javascript script (using Alfresco Javascript API) and launch it via "Run action" action in Alfresco Explorer.

Re: Applying categories to existing repository

christonic — Thu, 24 Apr 2014 10:22:42 GMT

Hi there,

Cheers… Rules for categorisation of new items have been added to appropriate folders and i'll have a shot at putting script together for adding root categories. I was just being lazy and hoping there would be something with a GUI to do this already!

Actually there is another problem… only my directory folders appear to have the manage aspects command available so I cant add categorisable aspect to any content items such as pdfs and images. Any ideas?

Thanks

PS sorry if this is all in the manual… its quite hard to get into and im trying to avoid delving too deep into alfresco beyond getting my content organised and accessible!!!

Re: Applying categories to existing repository

ipirat — Mon, 26 May 2014 21:21:00 GMT

Hi christonic,

please refere to this post on how to add an aspect to all documents in a folder.
you can also add certain categories to all documents in a folder in the same manner (using a different action in a rule)

https://forums.alfresco.com/forum/end-user-discussions/alfresco-share/adding-aspect-multiple-documents-andor-adding-aspect