topic Re: Sites for teams and departments in Alfresco Archive

Sites for teams and departments

srimoorthy — Tue, 22 Apr 2014 18:37:24 GMT

Hellowe are at alfresco 4.1.5. I want to create some sites for internall use for our teams. We have 2 teams under a manager with each team having its own manager and people reporting to him. The 2 teams will need look at each others documents, blogs, wikis etc as they perform the same function for t

Re: Sites for teams and departments

romschn — Tue, 22 Apr 2014 20:03:00 GMT

The approach i can think of is - you should create a single site and underneath create two separate folders for team-1 and team-2 to store the private documents and do not give access to other team (i.e. on team-1 folder just give access to team-1 group members only)

Re: Sites for teams and departments

srimoorthy — Wed, 23 Apr 2014 14:28:24 GMT

Thanks for your response. after having read thru docs i think the approach is get different sites for different purposes. in our case the documents are not private, what could be private is like tasks, workflows, some notes etc. and i think ihave to create multiple sites, one for personal use of the team and one for common use of both teams where information can be shared.

Re: Sites for teams and departments

jpotts — Wed, 23 Apr 2014 18:53:32 GMT

Currently you can secure folders and documents however you see fit. So you might have two sites and within each site you might have an "Internal" folder or something that is only accessible by that particular team. You can achieve this by setting the permissions on the folder appropriately.

But workflows are not private. So the list of workflows you see when you start a workflow is global. Tasks can only be seen by the person or group they are assigned to. If you want to make workflows private you will have to do some customizations.

Jeff