topic Re: possibilities document management with Alfresco in Alfresco Archive

possibilities document management with Alfresco

thk — Mon, 19 Jan 2015 14:23:59 GMT

Hello,Our organization (25 employees) needs a new document management(mainly for MS-Office-documents, PDFs). It`s mainly about documents for meetings. Each meeting is about one of several main subjects (there are about 7-8 main subjects). In a meeting are participating several other organizations. F

Re: possibilities document management with Alfresco

mrogers — Mon, 19 Jan 2015 17:05:04 GMT

Is it worth the effort to introduce a system such as Alfresco (Community-Version) for our purpose?

Perhaps. I suggest you experiment with alfresco first and then ask specific questions. For example there should be no need to "move" documents with alfresco.

Re: possibilities document management with Alfresco

parashiftaustra — Tue, 20 Jan 2015 23:45:21 GMT

Hi,

If you are from Australia, we are a Australian Gold partner of Alfresco and are more than happy to help you with any questions you have.

If you would like us to contact you please let me know.

Re: possibilities document management with Alfresco

thk — Wed, 21 Jan 2015 02:20:08 GMT

Thanks for the reply. I followed your suggestion and experienced a bit more with Alfresco.

See the folder/category structure in the screen shot of my Alfresco site attached for a better understanding.

I found out that categories would be what I was looking for (more than tags, because with categories I can build a hierarchy)

How can I configure that all uploaded documents and newly created folders get the aspect "classifiable". It`s bit strange(and tedious) for me that I first have to add to each document/folder this aspect one by one and then again have to add the category one-by-one. In Windows Explorer for example it's possible to select and tag several files all at once. Is this in Alfresco only possible by writing scripts? Is there no simpler way for such a rather basic task?

Is there a possibility to combine two categories and display only the documents which belong to both categories? I also tried out saved searches on the dash board but I have found no way to search in the search mask explicitly by category.

Thanks in advance for help.