topic Re: Document permissions in Alfresco Archive

Document permissions

tman247 — Fri, 01 Mar 2013 09:44:55 GMT

Another quick question from a new user. Say we have a site, and a bunch of users who are collaborators in the site. My assumption is that everyone with the same permissions within the site should be able to create/modify/upload all documents within the site, but this doesn't seem to be the case. One

Re: Document permissions

abarisone — Fri, 01 Mar 2013 10:05:58 GMT

Hi,
always remember to take into account the concept of ownership about content.
The collaborator that uploaded the content is also its owner and as a consequence it has full control over it.
That's why the other collaborator has only a subset of available actions.

Regards,
Andrea

Re: Document permissions

mitpatoliya — Fri, 01 Mar 2013 12:27:48 GMT

Also if he is part of two different groups then behavior can be different we need to keep track of that thing as well.

Re: Document permissions

tman247 — Mon, 04 Mar 2013 13:42:00 GMT

Thanks. I completely understand the concept of 'ownership', so yes that makes sense, but it you have multiple collaborator's working in a site, and they all need to be able to update a specific document, does this need to be done by the owner (and how do they do this?), or can it be done by the administrator? I can't see any options in the document library to modify the permissions of a file. The 'Manage Permissions' option is not granular enough, and I'd assume that anyone with collaborator rights to the site, should have collaborator rights to documents within the site.

Also, one useful feature would be able to setup permissions at the folder level so any documents within that folder can be edited by anyone within the site who has the correct permissions.

Re: Document permissions

abarisone — Mon, 04 Mar 2013 14:12:12 GMT

Hi,
you can always build a group of users which has Administrator permission on that folder.
And if a 'standard' role doesn't completely fit your requirements, you can always create a custom one modifying permissionDefiniitions.xml

Regards,
Andrea