topic Re: Add multiple users to a site without invitation in Alfresco Archive

Add multiple users to a site without invitation

tob — Thu, 23 May 2013 12:57:27 GMT

Hello together,we are using Alfresco with a multiple number of users. Some sites have just a few members, so we do this by inviting them. However, we have a number of sites where all users need to have access. Is there any possibility to add these sites to all users' "My Sites"?Thanks for your help!

Re: Add multiple users to a site without invitation

bopolissimus — Fri, 24 May 2013 01:12:22 GMT

In 4.2.x, if I'm an admin I can add myself to any group with any role.
/share > +More > Groups > Show System Groups > Browse
[select the site you want.e., "swsdp (site_swsdp)" > site_swsdp_Collaborator > +person_icon
> search for myself and click the add button

You should be able to add everyone in an already existing group the same way (except you'd select +group_icon, the one which, if you hover over it, says Add Group).

But that would require an actual group of which everyone is a member. Typing "Everyone" in the search box doesn't work. That seems to be a meta or virtual group, not a real one (it's available as an option when setting folder or file permissions, but it doesn't appear when you go to /alfresco > Manager User Groups and select all groups).

Re: Add multiple users to a site without invitation

tob — Fri, 24 May 2013 06:09:48 GMT

Hi,

thanks for your quick response. That seems to work, but as you already said, I've to create a group with all users.
We are almost 200 people, so adding everyone manual is very time-consuming. Is there any faster way to add multiple users to a group?

Thanks in advance!

Re: Add multiple users to a site without invitation

therev — Fri, 03 Jan 2014 16:58:07 GMT

I've used this method for users and it works like a charm, but when I attempt it with groups I get a big fat fail.
Specifically:
The user IS granted the appropriate access to a site via adding a group the user is a member of to the appropriate site-specific group (site_ABC_managers, for instance), but the site fails to show up in the user's My Sites list.
When the user searches for the site and clicks through to it, he has 2 Request To Join buttons at the top right of the screen - clicking either of them grants a pop-up success window and then the site appears in the user's My Sites list. Craziness, I know!
Anyone have any ideas about this? Ideally, adding a group of users to a site-specific group would work exactly like adding users, but that's not the case.
Oh, and I'm running 4.2.c on a CentOS x64 box. Thanks!