topic Re: how to file/archive the workflow tasks in Alfresco Archive

how to file/archive the workflow tasks

andy2_0 — Mon, 09 Dec 2013 16:21:42 GMT

(1) In alfresco share, how to file/archive the workflow tasks since those kind of tasks get more and more. (2) Can the RM will be used to file the workflow tasks?Thanks!

Re: how to file/archive the workflow tasks

afaust — Mon, 09 Dec 2013 17:06:20 GMT

Hello,

there is no standard mechanism to file / archive workflow tasks, neither in Share nor in RM. Workflow tasks are runtime objects. If something from a workflow task should be filed / archived long term, the workflow should contain the necessary functionality to do so. Since a workflow can be just about anything with regards to business solutions depending on the implementation, it is generally speaking impossbile to provide a standard archiving feature that fits a significant majority of use cases.

Regards
Axel

Re: how to file/archive the workflow tasks

andy2_0 — Mon, 09 Dec 2013 17:41:51 GMT

Hi Axel Faust, thanks for your prompt response!

If we can't archive the workflow tasks, the completed tasks will be in a long list. Do you have any good ideas to handle it?

Thanks!

Re: how to file/archive the workflow tasks

afaust — Wed, 11 Dec 2013 14:11:47 GMT

Hello,

in most environments I have seen, completed tasks of a certain age are cleaned up on regular occasions, i.e. every quarter, by a prepared script that deletes the process instance and the associated workflow packages in Alfresco. The WorkflowService.deleteWorkflow(workflowId) is your friend here - or the equivalent remove() operation on a JavaScript workflow instance object.

Regards
Axel

Re: how to file/archive the workflow tasks

andy2_0 — Sun, 29 Dec 2013 13:57:14 GMT

Hi Axel, again thanks!

Re: how to file/archive the workflow tasks

mazharlateef — Thu, 27 Feb 2014 09:48:00 GMT

For the file archiving and data archiving task you can use data archiving software. it offers rich features designed to boost organisational productivity, streamlining data availability, data management and E-discovery tasks, while users can seamlessly restore data by clicking on tiny stubs in place of archived files.I would like to suggest you sharearchiver file archiving software.