topic Re: tag specific versions of documents in Alfresco Archive https://connect.hyland.com/t5/alfresco-archive/tag-specific-versions-of-documents/m-p/279017#M232147 <HTML><HEAD></HEAD><BODY><SPAN>Thanks for the excellent response. Sounds like it is possible to do what we want with some software development.</SPAN></BODY></HTML> Fri, 05 Dec 2014 23:37:34 GMT jimn 2014-12-05T23:37:34Z tag specific versions of documents https://connect.hyland.com/t5/alfresco-archive/tag-specific-versions-of-documents/m-p/279015#M232145 A requirement for our use of the system is to be able to get versions of documents that are associated with a release of the associated software. For example, document A has versions 1, 2, 3, and 4; document B has versions 1, 2, and 3. Release X of the software corresponds to document A version 2 an Thu, 04 Dec 2014 20:13:53 GMT https://connect.hyland.com/t5/alfresco-archive/tag-specific-versions-of-documents/m-p/279015#M232145 jimn 2014-12-04T20:13:53Z Re: tag specific versions of documents https://connect.hyland.com/t5/alfresco-archive/tag-specific-versions-of-documents/m-p/279016#M232146 <HTML><HEAD></HEAD><BODY><SPAN>Hello,</SPAN><BR /><BR /><SPAN>looking at your post and the thread you linked, I see some misconceptions about tags. And possibly how versions can be used…</SPAN><BR /><BR /><SPAN>Tags are not global to the document and all of its versions. Tags are just another form of metadata / properties. When you apply a tag to a document, it applies to the current version of the document only. But if you create a new version of that document, the value of the tag is now stored in that version and the current version. Unless you remove a tag again at some point in time, it will stick to the current version and be automatically applied to new versions as well. This is why it "seems" that tags apply to the document and all of its versions, because people simply do not remove the tag when it no longer applies from their business point-of-view.</SPAN><BR /><BR /><SPAN>So, theoretically, you could tag specific versions of a document with specific tags in Alfresco. There are but two main obstacles to using this effectively. For one, versions - once created - are frozen and can't be modified. This means you can't tag an already existing version with a new tag for e.g. a new version of your software. You can only tag the current version of the document.</SPAN><BR /><SPAN>Furthermore, there is currently no search support for anything but the most recent version of documents. Even if you correctly applied tags to the historic versions of a document, you could not find it using simply search. You would have to write additional, custom code to either navigate through all the versions of a document until you find the tag you're looking for or enable real, full-text search on versions - with all the complexities of access control etc. that ensue.</SPAN><BR /><BR /><SPAN>Using copies is probably the simplest out-of-the-box feature you could use.</SPAN><BR /><BR /><SPAN>Personally, I would probably develop a new kind of content type similar to a "link node", e.g. a "version link node". Instead of a full copy, this could be used as a proxy (with some aspect-oriented magic) to look like a regular document but mirror the properties of a specific version. That could then be tagged individually from the original document.</SPAN><BR /><BR /><SPAN>Regards</SPAN><BR /><SPAN>Axel</SPAN></BODY></HTML> Fri, 05 Dec 2014 09:42:31 GMT https://connect.hyland.com/t5/alfresco-archive/tag-specific-versions-of-documents/m-p/279016#M232146 afaust 2014-12-05T09:42:31Z Re: tag specific versions of documents https://connect.hyland.com/t5/alfresco-archive/tag-specific-versions-of-documents/m-p/279017#M232147 <HTML><HEAD></HEAD><BODY><SPAN>Thanks for the excellent response. Sounds like it is possible to do what we want with some software development.</SPAN></BODY></HTML> Fri, 05 Dec 2014 23:37:34 GMT https://connect.hyland.com/t5/alfresco-archive/tag-specific-versions-of-documents/m-p/279017#M232147 jimn 2014-12-05T23:37:34Z