topic Where is Checkout in Share ? in Alfresco Archive

Where is Checkout in Share ?

sankatha — Tue, 11 Jan 2011 13:19:31 GMT

Hi AllI need to checkout documents (text files) edit and check them back in as new minor versions with comments saying what was changed. I cant find "Checkout" in Alfresco share other than "Edit Offline" which actually locks the file and allows me to download the working copy. I am just looking to m

Re: Where is Checkout in Share ?

loftux — Tue, 11 Jan 2011 13:27:38 GMT

This is exactly what Edit Offline does. Only it it hides the fact that it creates a working copy for you. So what you see clicking I'm editing in left pane is the working copy. Browsing the file in the standard file listing shows the original.
Have a look at the labels put on a document that is Checked out/Edit offline.

But I can agree that the label 'Edit Offline' is a bit confusing. In the swedish translation I manage upon customer request called it that translates back to english 'Lock for editing'.

Re: Where is Checkout in Share ?

sankatha — Tue, 11 Jan 2011 13:40:21 GMT

Thank you Loftux. But this does not give me an option to check in the file back with a comment other than actually uploading a new version which I dont want to do. I need the exact functionality like in alfresco where you can check back in a checked out file from the space itself without uploading a new version again. But unfortunately I cant see any check in options other than "Upload New Version" . Your help will be greatly appreciated. Thanks again

Re: Where is Checkout in Share ?

loftux — Tue, 11 Jan 2011 14:20:00 GMT

So If I understand correctly you want to
-Check out document
-Check in document again with version comment, no content update.

That isn't available in Share, but shouldn't be to hard to do suing a custom action. A bit outdated article for 3.4 http://wiki.alfresco.com/wiki/Custom_Document_Library_Action
Code for this action can be found at http://code.google.com/p/share-extras/wiki/BackupAction
What I would do is
-Add a custom action that opens a dialog
-In the dialog form, enter the message
-Server side, do a check out, and immediate checkin with comment.
That way it would be 1 single action, instead of a couple of steps.

If you don't want to customize, you can do a 'Upload new version' with the content file you just downloaded. That is essentially the same as checking from the same workspace, a new file version will be created regardless if the content is picked from the workspace in Alfresco or uploaded.

Re: Where is Checkout in Share ?

sankatha — Tue, 11 Jan 2011 14:45:57 GMT

So If I understand correctly you want to
-Check out document
-Check in document again with version comment, no content update.

That isn't available in Share, but shouldn't be to hard to do suing a custom action. A bit outdated article for 3.4 http://wiki.alfresco.com/wiki/Custom_Document_Library_Action
Code for this action can be found at http://code.google.com/p/share-extras/wiki/BackupAction
What I would do is
-Add a custom action that opens a dialog
-In the dialog form, enter the message
-Server side, do a check out, and immediate checkin with comment.
That way it would be 1 single action, instead of a couple of steps.

If you don't want to customize, you can do a 'Upload new version' with the content file you just downloaded. That is essentially the same as checking from the same workspace, a new file version will be created regardless if the content is picked from the workspace in Alfresco or uploaded.

Hi Loftux

Thanks for the help. I do need to change the content of the file but using an inline editor (what i have is only text files). Just trying to make it a bit user friendly so that the user does not have to download, edit and upload the file. So what I need is the following

1. Hit edit offline so Alfresco share will lock down the original and provide me with a working copy of the file
2. I need to edit/update the working copy using the inline editor and not by downloading it (I already have the inline editable and versioning aspects enabled for this space)
3. I then need to check back in the edited working copy in the space with a comment (dont want to download, edit and upload it using upload new version)

Hope I am clear enough this time. Thanks again

Re: Where is Checkout in Share ?

loftux — Tue, 11 Jan 2011 15:04:34 GMT

That is the option above 'Edit offline', I think it is called 'Edit online'. What it doesn't do I just noticed it to lock the file.
File that as an issue, http://issues.alfresco.com if that is the case for you. I really think that if you start an online edit, the file should be locked.

Re: Where is Checkout in Share ?

sankatha — Tue, 11 Jan 2011 15:23:19 GMT

That is the option above 'Edit offline', I think it is called 'Edit online'. What it doesn't do I just noticed it to lock the file.
File that as an issue, http://issues.alfresco.com if that is the case for you. I really think that if you start an online edit, the file should be locked.

Thanks again for your great help. I dont have an Edit online button in my action list. Think I need to find a way to enable it and a quick Google search shows me posts to enable it for MS Share Point using webdev . I have only text files…. Is there a way to enable online edit action in share just to edit text files ?

Re: Where is Checkout in Share ?

loftux — Tue, 11 Jan 2011 16:56:15 GMT

For text files it should be there, maybe the menu is named differently (I am not able to check right now, maybe edit inline). If you create a text file file in the folder listing view(Create content button), can you edit that one online?
Since you haven't stated the version you are on, you may be at an older version that doesn't support inline edit, and you don't have the Create content button.

Re: Where is Checkout in Share ?

sankatha — Tue, 11 Jan 2011 17:09:08 GMT

Thank Loftux. I do have create content and Inline Edit and I am using version 3.3. Anyway Inline Edit just allows me to edit the file and does not provide options to check-in or check-out like Online Edit or Offline Edit does and nor versioning or commenting either.