topic Re: Alfresco Share and 'Data Lists' in Alfresco Archive

Alfresco Share and 'Data Lists'

mauroreggio — Thu, 24 Mar 2011 10:45:17 GMT

Hi all,This is my first post here.I install Bitnami Alfresco (Alfresco version 3.4.d).I'm nice to use, for my team organization, Alfresco Share where i can create Site about project and keep in this site material usefull for all the team person.If i create one Project Site, from my "Control Panel",

Re: Alfresco Share and 'Data Lists'

mrogers — Thu, 24 Mar 2011 11:57:57 GMT

No you don't understand.

These are simple example lists with no buisness logic attached.

If you want "Tasks" then use workflow.

Re: Alfresco Share and 'Data Lists'

mauroreggio — Fri, 25 Mar 2011 17:25:42 GMT

Ok mrogers.
Thank you for your reply.

O.T. If i use "Workflow" and i assign at one member one Task, the assignee will be notified with an e-mail? … because i try and if i saw good this feature too not works in my installation.

Mauro.

Re: Alfresco Share and 'Data Lists'

efestione — Fri, 25 Mar 2011 17:38:22 GMT

Hi Mauro,
by default Alfresco does not send email to the user who you assign the task.

You need to customize the workflow definition.

Take a look here:
http://forums.alfresco.com/en/viewtopic.php?f=12&t=13390

bye
Alex

Re: Alfresco Share and 'Data Lists'

mauroreggio — Sun, 27 Mar 2011 18:55:51 GMT

Thanks efestione. What you write me is a good start of point.
MAuro.

Re: Alfresco Share and 'Data Lists'

dzdarek — Tue, 08 Apr 2014 18:28:31 GMT

Just curious how can I add email reminder to Data List tasks. My custom data list tasks have due date and a week before this date I would like to send an email reminder to a person the task is assigned to.

I created custom model and started to implement Java class extending AbstractFilter to filter form fields but I don't think this class can be triggered by time event related to any form field.

What are my other options?
May be scheduled events with custom class monitoring Due Date or workflow?

Thank you for any pointers, Darek

Re: Alfresco Share and 'Data Lists'

eswbitto — Wed, 16 Apr 2014 20:42:27 GMT

@mrogers

I had a question about the tasks that are the default list in the Community Edition. In the enterprise edition is there a way to create or modify an existing list? It would be a nice feature to be able to create or edit fields within a list structure.

Re: Alfresco Share and 'Data Lists'

jpotts — Wed, 16 Apr 2014 23:04:33 GMT

ESWBitto,

Data lists and workflow tasks are completely customizable in either edition. If you are trying to do that and having trouble, please post your specific problem and maybe we can help.

Jeff

Re: Alfresco Share and 'Data Lists'

eswbitto — Thu, 17 Apr 2014 16:07:04 GMT

@jpotts,

Hey thanks for the reply. Specifically on the data lists. My users have come back to me and asked that the built in lists that Alfresco comes with be edited or additional fields added for more information on a list. Could you point me in the right direction on being able to modify that?

On the workflow the only gripe that I have is in the names of the workflow on notification emails that are sent out. It reads…

You have been assigned the following task:
"activitiAdhoc.task.wf_adhocTask.title"

I have scoured the docs and the forums in hopes to resolving that, but I haven't found a resolution. I'm using the 4.2.d CE.

Re: Alfresco Share and 'Data Lists'

jpotts — Thu, 17 Apr 2014 18:15:40 GMT

Take a look at this blog post regarding custom data lists:
http://ecmarchitect.com/archives/2010/04/25/1156

It was written for version 3.3 when data lists first came out but it should still apply. Long story short, you're just doing a custom content model and then some share config related to that. An updated tutorial on custom content modeling can be found <a href="http://ecmarchitect.com/alfresco-developer-series-tutorials/content/tutorial/tutorial.html">here</a>. So, once you understand how data lists are implemented by reading that blog post, you can answer any other questions you have about content modeling and share config by reading that tutorial.

Regarding the task title, let me take a look at that. Obviously it shouldn't be doing that. I'll reply again once I've had a chance to re-create the problem.

Jeff

Re: Alfresco Share and 'Data Lists'

jpotts — Thu, 17 Apr 2014 18:53:00 GMT

I cannot recreate your task title problem on 4.2.f. But I can confirm that the problem existed in 4.2.d. It must have been a bug addressed after that release.

In 4.2.f, when I submit a workflow using the adhoc workflow, I get an email that looks like this:

<blockquote>

Hi,

You have been assigned the following task:

"Adhoc Task"

New task test

Priority: Medium

Click this link to edit the task:

http://Macintosh-3.local:8080/share/page/task-edit?taskId=activiti$345

Sincerely,
Alfresco Share
</blockquote>

Jeff

Re: Alfresco Share and 'Data Lists'

eswbitto — Thu, 17 Apr 2014 18:56:31 GMT

Ok thank you. I'll look into upgrading. Not something I'm looking forward to

On the datalist stuff. Thank you for the resources. I'll dive into it and see what I come up with.

Re: Alfresco Share and 'Data Lists'

jpotts — Thu, 17 Apr 2014 19:05:20 GMT

Upgrading is definitely recommended, if for no other reason than the critical security fixes that went in to 4.2.f. However, if you cannot upgrade it might be possible to isolate the fix and apply it to your existing install. You have to decide where you want to spend your time, I guess.

Jeff

Re: Alfresco Share and 'Data Lists'

eswbitto — Thu, 17 Apr 2014 19:45:55 GMT

No I'll have to do the upgrade. Security risks are buzz words my boss won't like to hear.

Re: Alfresco Share and 'Data Lists'

eswbitto — Thu, 17 Apr 2014 20:49:17 GMT

I had a question about the links you sent…I am reading the blog and had a crazy idea. What if I edited OR added to the datalistModel.xml file that already comes with Alfresco? How much would that break things? Would it be better to just copy the contents of this file and make an entirely new xml file for Alfresco to read?

Re: Alfresco Share and 'Data Lists'

jpotts — Thu, 17 Apr 2014 22:08:04 GMT

You should avoid editing out-of-the-box files as much as possible. There really shouldn't be a reason to do it and it complicates your future upgrade path. Extending is the way to go.

Jeff