topic Re: document life cycle in Alfresco Archive https://connect.hyland.com/t5/alfresco-archive/document-life-cycle/m-p/274205#M227335 <HTML><HEAD></HEAD><BODY><SPAN>Hi kalyanakumarr,</SPAN><BR /><BR /><SPAN>I assume that when you're referring to Postgres that you mean the document needs to be created/stored in the Alfresco repository? (Alfresco actually only stores document metadata in its database and content in a filesystem-based content store).&nbsp; </SPAN><BR /><BR /><SPAN>The steps you mention below would suggest that you want to create a workflow which will handle the state changes that your document goes through (possibly needing some custom metadata) followed by a custom scheduled action which will handle the regular checking for documents that are 6 months old and deleting them (although if you want to bring them back deleting them might not be the best idea! Better to move them to a location that is not visible to users you don't want to see it and allow your admins/power users to move it back if necessary. Alfresco does provide a "recycle bin" idea accessible through the user profile screen as well though where deleted items can be recovered from if do want to go deleting them).</SPAN><BR /><BR /><SPAN>Best place to start reading would be Jeff Potts' developer series (</SPAN><A href="http://ecmarchitect.com/alfresco-developer-series" rel="nofollow noopener noreferrer">http://ecmarchitect.com/alfresco-developer-series</A><SPAN>) especially the ones on content modelling, actions and workflow.&nbsp; For scheduled actions the wiki page gives some examples and explanation(</SPAN><A href="http://wiki.alfresco.com/wiki/Scheduled_Actions" rel="nofollow noopener noreferrer">http://wiki.alfresco.com/wiki/Scheduled_Actions</A><SPAN>).</SPAN><BR /><BR /><SPAN>Regards</SPAN><BR /><BR /><SPAN>Steven</SPAN><BR /><SPAN>More generally, the official docs (</SPAN><A href="http://www.alfresco.com/resources/documentation" rel="nofollow noopener noreferrer">http://www.alfresco.com/resources/documentation</A><SPAN>) or the wiki (</SPAN><A href="http://wiki.alfresco.com/wiki/Main_Page" rel="nofollow noopener noreferrer">http://wiki.alfresco.com/wiki/Main_Page</A><SPAN>) are good places to find info</SPAN></BODY></HTML> Sat, 03 Nov 2012 00:30:41 GMT steven_okennedy 2012-11-03T00:30:41Z document life cycle https://connect.hyland.com/t5/alfresco-archive/document-life-cycle/m-p/274204#M227334 Dear Forum Members,A document (odt or ooxml) need to be made from the Table in the Postgresql.After approval the document is said to be in Active state.The document will be modified and again stored in the Postgresql.Now document is said to be in Modify state.Then it becomes Active state after appro Sat, 20 Oct 2012 04:52:27 GMT https://connect.hyland.com/t5/alfresco-archive/document-life-cycle/m-p/274204#M227334 kalyanakumarr 2012-10-20T04:52:27Z Re: document life cycle https://connect.hyland.com/t5/alfresco-archive/document-life-cycle/m-p/274205#M227335 <HTML><HEAD></HEAD><BODY><SPAN>Hi kalyanakumarr,</SPAN><BR /><BR /><SPAN>I assume that when you're referring to Postgres that you mean the document needs to be created/stored in the Alfresco repository? (Alfresco actually only stores document metadata in its database and content in a filesystem-based content store).&nbsp; </SPAN><BR /><BR /><SPAN>The steps you mention below would suggest that you want to create a workflow which will handle the state changes that your document goes through (possibly needing some custom metadata) followed by a custom scheduled action which will handle the regular checking for documents that are 6 months old and deleting them (although if you want to bring them back deleting them might not be the best idea! Better to move them to a location that is not visible to users you don't want to see it and allow your admins/power users to move it back if necessary. Alfresco does provide a "recycle bin" idea accessible through the user profile screen as well though where deleted items can be recovered from if do want to go deleting them).</SPAN><BR /><BR /><SPAN>Best place to start reading would be Jeff Potts' developer series (</SPAN><A href="http://ecmarchitect.com/alfresco-developer-series" rel="nofollow noopener noreferrer">http://ecmarchitect.com/alfresco-developer-series</A><SPAN>) especially the ones on content modelling, actions and workflow.&nbsp; For scheduled actions the wiki page gives some examples and explanation(</SPAN><A href="http://wiki.alfresco.com/wiki/Scheduled_Actions" rel="nofollow noopener noreferrer">http://wiki.alfresco.com/wiki/Scheduled_Actions</A><SPAN>).</SPAN><BR /><BR /><SPAN>Regards</SPAN><BR /><BR /><SPAN>Steven</SPAN><BR /><SPAN>More generally, the official docs (</SPAN><A href="http://www.alfresco.com/resources/documentation" rel="nofollow noopener noreferrer">http://www.alfresco.com/resources/documentation</A><SPAN>) or the wiki (</SPAN><A href="http://wiki.alfresco.com/wiki/Main_Page" rel="nofollow noopener noreferrer">http://wiki.alfresco.com/wiki/Main_Page</A><SPAN>) are good places to find info</SPAN></BODY></HTML> Sat, 03 Nov 2012 00:30:41 GMT https://connect.hyland.com/t5/alfresco-archive/document-life-cycle/m-p/274205#M227335 steven_okennedy 2012-11-03T00:30:41Z Re: document life cycle https://connect.hyland.com/t5/alfresco-archive/document-life-cycle/m-p/274206#M227336 <HTML><HEAD></HEAD><BODY><SPAN>:shock:</SPAN></BODY></HTML> Thu, 15 Nov 2012 09:55:32 GMT https://connect.hyland.com/t5/alfresco-archive/document-life-cycle/m-p/274206#M227336 leont3557 2012-11-15T09:55:32Z