topic Re: Make one file available within multiple sites in Alfresco Archive

Make one file available within multiple sites

theeye — Tue, 29 Jan 2013 08:48:34 GMT

Hello Community!I found some topics related to this but they were either outdated or didn't suit me in another way.I would like to make files available within multiple sites. Let me explain:File 1 is located in Repository/Background InformationNow I have the sites Marketing and Customer Support. Eve

Re: Make one file available within multiple sites

theeye — Thu, 31 Jan 2013 07:50:50 GMT

I'm very surprised that I don't get any response to this. Isn't that one of the big advantages of an CMS/DMS? To have files just saved in one place, accessible from others?
Or am I getting the idea behind the "site-feature" wrong?

Regards

Re: Make one file available within multiple sites

vamirr — Tue, 05 Feb 2013 19:01:00 GMT

My users needed this functionality too. In my case, a subset of sites need the same documents, the documentation is edited about every other month. Having to go through and update each site containing the documentation would be horrendous (approximately 300 sites).

The repository supports this but its not exposed to the Share UI. You can write a fairly simple script to do this. Here's an example.

<javascript>
   //this is the node where you want the document displayed
   var targetNode = document;

   //this is the node you want to display in multiple places.
   var sourceNode = utils.getNodeFromString("workspace://SpacesStore/f5ae0fe7-1f12-4547-a832-dacf3fc915d9");

   if(sourceNode){
      targetNode.addNode(sourceNodes);
      targetNode.save();
   }
</javascript>

Edit the source node's nodeRef (or use another search method), then in the Explorer interface, execute it against the folder where you want to see the new node.

There it is. All edits to the source node will be reflected in the new location.

Just note that the site members of the target site are going to need at least read privileges to the content where it originally exist.

Re: Make one file available within multiple sites

vdewillem — Wed, 06 Feb 2013 13:54:09 GMT

You can also use links. An add-on was created during the Alfresco Devcon hack-a-ton that adds support for creating links in Share.
- http://www.youtube.com/watch?v=c4PJhfsYZ5Q
- https://github.com/fmaul/alfresco-share-clipboard (4.2)

However, using associations yields better search results IMHO. Using links you will only be able to search for the name of the link (?).