topic Re: how can I duplicate a user with all of his access rights ?? in Alfresco Archive

how can I duplicate a user with all of his access rights ??

misstina_sm — Mon, 12 Sep 2011 05:01:32 GMT

How can I duplicate a user with all of his/her access rights and privileges?i have many document and it is so hard for me to check all document to now that for example mr.X access to view which document with which role,ok??imagine on of my company secretary give up company she had access to view man

Re: how can I duplicate a user with all of his access rights ??

loftux — Mon, 12 Sep 2011 09:20:02 GMT

I dont know of an easy way to do this, except for looping the entire repository with custom code.

What I recommend all clients I work with is to use groups to set permissions, even if that one group would just have a single member. Lets say you have a CEO group, with the CEO userid1 as member. You assign permissions to the group CEO, not the userid1. You now change the CEO, just add userid2 for the new CEO to the group CEO. The new CEO immediately have access to all documents that she/he needs.

Another way to do this is use inheritance (this is default in Alfresco), make sure you just set individual permission on the top level, then there are less places to change.

Re: how can I duplicate a user with all of his access rights ??

kevinr — Mon, 12 Sep 2011 10:54:25 GMT

Loftux is correct. The problem is you want to think about how Alfresco ACLs work differently - it's does not work like this:
"User A has a bunch of permissions on the following objects"
it actually works like this:
"This object has permissions on it - they apply to the following users and groups"

So it's more about setting the permissions on OBJECTS not USERS. And with inheritance and Groups this is actually really easy and elegant. It just requires some thought about how you setup your hierarchy of objects and permissions and groups.

Cheers,

Kev